Improve the way you identify your equipment, without relying on electrical tape and permanent markers

Identify your equipment using Toughtags

Papertrail recommends the use of Toughtags labels for equipment owners and managers to uniquely identify safety equipment.

Here at Papertrail we’re always looking for new products and ideas that can help make equipment management even easier for you, so when we came across Toughtags we were thrilled!

Introducing Toughtags

Toughtags are a husband and wife team – Jon and Helen Cluett – based in Scotland. They first developed ‘tough tags’ for personal climbing gear.

Their tags are waterproof and weatherproof, bespoke printed labels that work great in hostile and harsh environments – whether that’s repairing power lines in the rain, or activity centres where equipment is working hard for you day in, day out.

QR Codes on a Carabiner Label. Smart ways to uniquely identify rope access and safety equipment

Be confident identifying your equipment

As an equipment manager you need to be confident that the individual item you are inspecting matches the records you have for it. After time and with wear, you might not be able to read the serial number of an item properly. Other methods of labelling kit, such as using permanent markers, tape or stickers might all too easily wear away and leave you back at square one.

Toughtags are brilliant for anything that needs a tough, waterproof label for easy identification. They can be personalised with anything, including your company name, logo and contact details, the equipment serial number and even a QR code, data matrix code or barcode.

Scan direct into Papertrail

The Papertrail mobile app has a built-in scanner for barcodes, QR codes and data matrix codes, meaning you can simply scan your tagged equipment with your phone and search for your safety records quickly and easily.

After all, even with the best folder structure it can take time to navigate to a specific record, and it may be difficult to search for a record when you are unsure of the exact name.

Label your equipment

With the unbeatable combination of Toughtags to uniquely label your equipment items and Papertrail to store digital records of your inspections, you’ll be confident that you’re managing the right equipment and keeping compliant.

All you need to do is send Toughtags your details and they can take over from there. If you need sequenced identifier numbers and/or QR codes creating just complete their order form and let them know – they will take care of the rest!

See how John introduces Toughtags and Papertrail as a solution for identifying equipment


If you’d like to see what Toughtags has to offer, please visit their website www.toughtags.co.uk and if you’re not sure exactly what you need, they will send you some free samples to try out. Just email tagit@toughtags.co.uk for more information.

If you’re not already using Papertrail for managing your equipment inventory, then request your free demo of Papertrail with one of our application specialists.

Covid-19 links and resources for equipment owners and managers

We have put together this article to provide a source of resources and links available for equipment managers, Papertrail subscribers and partners to help plan and reduce the impact of coronavirus on your business.

As an equipment manager with safety as your number one priority, you need all the information at your fingertips to be able to care for and disinfect equipment properly.

Tell us how you’re getting on! We want to hear about how your business has been affected and what steps you are taking to prepare for opening again.

Stay safe, 
Ben and the Papertrail team

Equipment manufacturers guidance on cleaning and disinfecting equipment 

Teufelberger: Covid-19 Rope Disinfection information

DMM: COVID-19: Care, Cleaning & Disinfection of DMM Equipment

Singing Rock: Official PPE Disinfection statement

Petzl: Recommendations for disinfecting your equipment

MSA Safety: Fall protection equipment cleaning guidance

Kong: Disinfecting Kong products from SARS-COV-2

Buckingham: How to clean, disinfect and maintain your fall protection equipment

Skylotec: Rescueclean S1 decontamination agent

Edelrid: Disinfection statement

MAXIM climbing ropes: Rope disinfection: Covid-19

BEAL: How to disinfect BEAL Textile PPE during the COVID-19 crisis

CAMP: Sanitisation protocol for CAMP PPE products

Industry advice on working during coronavirus

Health and Safety Executive (HSE): Carrying out thorough examination and testing of lifting and pressure equipment during the coronavirus outbreak

Global Wind Organisation (GWO)Extended flexibility for refresher training

Industrial Rope Access Trade Association (IRATA): IRATA technician certificate extensions

Society of Professional Rope Access Technicians (SPRAT): Response to COVID-19

Climbing Wall Association (CWA): Reopening Guidance

Association of British Climbing Walls (ABC): Coronavirus advice

Arboricultural Association: COVID-19 Business support information

Tree Care Industry Association (TCIA): Tree Care Best Practices for COVID-19

Deutscher Alpenverein (DAV): Corona-Krisenerklärung

European Ropes Course Association (ERCA): Relief for training certificate holders during the COVID-19 crisis

Vertex Industry Group: COVID-19 Re-opening Advice & Considerations for high ropes courses, adventure parks and zip wire activities

Latest government advice and general business support

World Health OrganisationGetting your workplace ready for COVID-19

UK
UK Government: Working safely during coronavirus (COVID-19)
UK Government COVID-19: Financial support for businesses
The Coronavirus Business Interruption Loan Scheme (CBILS)
Enterprise Nation Guidance for Small Businesses

USA
SBA Coronavirus Small Business Guidance & Loan Resources
CFIB – How the Federal Government is Supporting Small Business

Canada
Canada’s COVID-19 Economic Response Plan: Support for Canadians and Businesses

Australia
–  Coronavirus information and support for business

New Zealand
COVID-19 Information for businesses
Workplace response to coronavirus (COVID-19)

Ireland
Government Supports for COVID-19 Impacted Businesses

Have we missed any important information or news from your industry or country? Share or send us your article or resource to support@papertrail.io and we’ll include it on this page.

Whilst we may be experiencing unprecedented challenges due to social distancing measures, this downtime might be the opportunity you need to review your equipment and plan for how to manage your inspections again when you re-open.

Our Support Team are working remotely but are on-hand to provide free Papertrail account reviews. If you haven’t got a Papertrail account, why not book a demo to see how you can improve your inspection management system?

How to manage safety inspections

Inspecting equipment - Petzl

Maintenance of personal protective equipment 

In order to ensure safety equipment stays in working condition to keep equipment users safe PUWER requires it to be ‘maintained in an efficient state, in efficient order and in good repair’.

The frequency of inspection and how you should maintain equipment is defined after taking full account of the intensity of use, user competence, operating environment and manufacturer’s recommendation. Any breakdown maintenance, instructions and critical-safety information can be found within the maintenance documentation provided by the manufacturer. 

Know which equipment you have present and how to maintain it with the manufacturer data.

The Papertrail PPE directory can be used by anyone to look up any specific manufacturer data provided by Papertrail partners. Search using the name, serial number, barcode or RFID from the following manufacturers: DMM, Palm Equipment, Petzl, Singing Rock, and Teufelberger.

Who can manage safety inspections?

In accordance with PUWER, regulations 8 and 9, safety inspections should only be carried out and managed by a competent person who has been provided with sufficient training, instructions and information. In some cases, there is the option for inspections to be carried out by a manufacturer or a specialist contractor if there is a higher volume or high-risk work. You can find out more about who a competent person is here.

What to use to manage your safety equipment

When getting started with managing equipment, paper forms or spreadsheets are adequate for listing equipment, date of manufacturer, and when it was last inspected. If your inventory is growing then reliable and smart equipment management software such as Papertrail have been developed to simplify managing safety equipment. Users can create records, inspections, inspections reports, equipment inventories and add reminders to work through collaboratively. An inspection report should include the details of what is wrong and needs improvement and also details of what is in full accordance with the requirements of your policy or regulations.

A cloud-based software service allows you to access your equipment inventory from anywhere, at any time without using the internet.

Papertrail is designed for managing PPE and health and safety equipment to protect employees in your workplace. With Papertrail, you can set daily, weekly, monthly or 6-monthly inspection schedules for all your equipment, and get notified whenever another inspection is due – all inspections are stored securely in one location making them easy to manage.

You can review and improve your inspection management system today for FREE! Download our 5 Step Management System Review Workbook, created for equipment managers to ensure your PPE management system is effective.

Image from @bigwa11 (Instagram)

Papertrail commits to new arboricultural safety alliance

NATS safety alliance infographic

Here at Papertrail, we believe that creating a culture of safety is only possible when we work together. That’s why we’re excited to announce that we’re working with North American Training Solutions (NATS), Treemagineers,  Teufelberger and DMM in a strategic safety alliance. The alliance’s goal is to develop knowledge, evolve competency training programmes, and produce innovative new solutions and equipment to improve safety and efficiency in the arboricultural industries and beyond.

We’re completely behind the alliance’s founding principles, and the “5 C’s” that you can see in the graphic at the beginning of this article. Compliance and confidence are at the heart of what we do. Our CEO, Ben Scholes said: “The teams, both here at Papertrail and in our partners’ organisations have worked extremely hard to bring this partnership to life. Our ambition and vision is to support this alliance by delivering outstanding software for our customers’ and end users. Overall, we want to improve safety and collaboration throughout the industry, enable easier access to product data and develop innovative new software applications. Together we’re united for safety, and I couldn’t be more proud.”

If you’d like to explore how Papertrail can help keep your business organised, and your people safe, why not book a free demo to find out more?

What do you understand by ‘safety’?

What do you understand by ‘health and safety’? For many business leaders, health and safety is a compliance issue. For the good of society, we have legal checks and balances in place to minimise the chances of accident and infection in the workplace.

Some businesses treat these checks and balances in the same way as some motorists treat speed limits: it’s OK to bend the rules so long as you don’t get caught. In practice, this may mean ticking just enough boxes to give an impression of compliance.

But a growing number of organisations, in my view, are taking a different approach. They recognise that compliance is just a small part of what workplace health and safety is about. What is really important is risk reduction.

Think about it: if someone gets injured in your workplace then you face an increased risk of legal action. You risk operational downtime. Financial loss. Reputational damage. Staff discontent. Recruitment challenges.

On the flip side, having a good health and safety record can pay off with higher staff satisfaction, lower absenteeism and reduced legal, financial and reputational risk.

Seen this way, it makes sense to look at workplace health and safety as something worth investing in. And this investment need not stop with obvious measures, such as staff training and safety equipment procurement.

It could, and should, also cover all the systems and processes needed to maintain a high safety profile, including regular inspection schedules and a smart inspection-tracking platform. Anything else would be taking a risk.

  • Contact us about how to make your organisation safer and more efficient.

Tragedy highlights need for PPE management

An investigation into a tragic accident has once again put the spotlight on the need for
better personal protective equipment (PPE) management.

Zachary Cox’s fatal fall attracted press attention because it happened on an emblematic
site: the Khalifa International Stadium in Doha, which will be used in the Qatar 2022 World
Cup.

The incident, in January 2017, could clearly have been avoided if PPE safety standards had
been up to scratch. An inquest heard Cox was using potentially lethal equipment,
according to a report by the BBC.

Cox was doubly unlucky, the report says. He fell when a faulty hoist broke, but the safety
harness that could have saved his life also snapped. The 40-year- old worker, born in South
Africa but living in the UK, died from multiple injuries after dropping 130 feet.
It is unclear whether Cox’s equipment had undergone regular inspections, but the findings
of the inquest make this seem unlikely.

The coroner for the case said working practices on the site were “inherently unsafe” and
that site managers “knew or should have known that they were effectively requiring a
group of their workers to rely on potentially lethal equipment.”

Following the inquest, Cox’s family called for lessons to be learnt.

One of these must surely be that any major building site should not only have appropriate
working-at- height safety procedures in place, but that these procedures should be
transparent and regularly audited.

As we can attest at Papertrail, putting the systems in place to achieve this is not hard or
costly. And if it helps to preserve lives, surely no expense should be spared.

Contact us now for more information about how to make your organisation safer and
more efficient.

Get ready to change your view of PPE

If you know Papertrail then you’ll know we’re passionate about modernising the way personal protective equipment (PPE) is managed, to improve safety and efficiency while cutting costs.

It’s a message we try to spread in all our communications, including this blog. And it’s not just us who are banging the drum for more advanced PPE management.

DMM, for example, has been leading developments in PPE for more than 30 years, and is a big advocate for smarter management systems.

That’s why this month I’m delighted to welcome DMM’s product manager, Rob Partridge, on Papertrail’s first-ever webinar: ‘unlocking the secret to smart PPE management.’ This webinar is aimed at novice and experienced PPE managers alike and will help you:

  • See why PPE manufacturers such as DMM now recommend all their customers adopt smart management systems.
  • Understand how you can immediately save money and improve efficiency with smart PPE management.
  • Experience how quick and easy it is to implement smart PPA management systems.

The 45-minute webinar is completely free and will kick off at 4pm GMT on Thursday April 19th. Besides hearing from myself and Rob, you can get to ask us all those niggling questions you’ve been wanting to get answers to.

To make sure you don’t miss you place on this unique webinar, take a minute to sign up now and block out your diary at 4pm on the 19th. I look forward to you joining us for what will undoubtedly be a really valuable interactive session.

FREE WEBINAR – SIGN UP NOW!!

Making sure your white-knuckle experience is safe

How do you make sure your customers are perfectly safe while giving them the thrill of their lives? That’s the dilemma facing UK-based Zip World, which has built a business on pushing the boundaries of what is possible with a pulley suspended on a cable.

In 2013, for example, it established the record for the longest zip line in Europe, spanning a mile and sending riders along at more than 100 miles per hour. The following year, it opened Zip World Velocity, the first four-person zip line in Europe.

And in 2015 it inaugurated Zip World Caverns, the world’s largest fully underground zip line course. Other Zip World attractions, including Bounce Below, Zip World Fforest and Zip World London, all vie to offer thrill seekers the very best in white-knuckle rides.

Naturally, though, Zip World takes care to make sure its customers are perfectly safe all the time. Items such as carabiners and harnesses are inspected every month, while the cables and other zip line components are checked daily.

Carrying out the checks is only part of the story, though. As its business has grown, Zip World has needed to professionalise the way it recorded and stored inspection reports. So in 2014 the company introduced Papertrail to manage all of its inspection activity.

Today, the system handles more than 7,500 records on behalf of 46 members of staff, who deal with critical business functions ranging from employee qualifications and certification to the management of equipment across five venues.

The company is now enjoying a host of benefits too long to go through in a short blog post. But if you want to find out more, take a look at our new Zip World case study. And then get in touch to find out how your white-knuckle experience could be just as safe.

Contact us now for more information about how to make your business safer and more efficient.

Could ‘small data’ help cut offshore wind costs?

Talk of ‘big data’ is all the rage in the wind industry. The ability to crunch massive amounts of turbine data in near-real time is seen as a key way to help cut costs, particularly in operations and maintenance.

Offshore Wind Magazine, for instance, says “big data has a large role to play in areas such as turbine design, monitoring and maintenance.”

This is undoubtedly true. The problem for wind farm operators is that big data systems are complex and expensive. And sometimes it can be hard to see if the financial benefits they will yield are worth the investment.

Not all wind farm data requires a big number-crunching approach, though. Take equipment inspection records, for instance.

The mere act of using a platform such as Papertrail to track this data can yield significant benefits in terms of operational efficiency, cost reduction and worker safety.

And since it is delivered from the cloud in a software-as-a-service package, it couldn’t be easier to set up and use. It’s big data in terms of its capabilities and advantages, but decidedly ‘small data’ in terms of its drain on the business.

Papertrail is already being used to great advantage across the offshore wind industry, by major project developers such as Innogy Renewables UK and specialist contractors such as Offshore Painting Services.

Why not use this small data gem to help your renewables business run more safely, smoothly and cost-effectively, too?

Contact us now for more information about how to make your organisation safer and more efficient.

Improving council services with better inspections

Collecting waste might not sound like a dangerous affair. But it happens to be one of the riskiest occupations in the UK, mainly because it involves operating heavy machinery and operatives working alongside large vehicles in the highway.

This means local authorities need to keep a close eye on health and safety standards in their refuse collection operations. It is important to carry out regular inspections and deal rapidly with any shortcomings.

But maintaining first-rate inspection regimes is not easy when waste collection crews are constantly on the move, often labouring outside of normal working hours with little time or opportunity to stop.

At the City of Cardiff Council, the inspection team found a way to overcome this problem: using Papertrail for its safety equipment inspection records.

With Papertrail, inspection results can be logged from anywhere, using mobile devices, and the system could be set up to trigger alerts regarding follow-up actions.

In April 2017, Papertrail was rolled out across the Council’s waste collection services, which covers two shifts consisting of 120 workers and 36 vehicles. Today, Papertrail is helping to improve the quality of Cardiff’s waste and recycling collections in many ways.

To get the full story, have a look at our Cardiff Council case study. And if you are interested in getting similar results in your organisation, then get in touch.

Contact us now for more information about how to make your organistion safer and more efficient.