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The occurrence of errors for manually tracking safety equipment using pen, paper and spreadsheets can be significantly high and generates accountability issues. Even with the best folder structure, it can take time to navigate to a specific record. It can be difficult to search for a record when you are uncertain of the specific name as you might not be able to read the serial number of the item correctly.
Using barcodes, QR codes and data matrix codes to help, find and inspect speeds up safety management even further improving the effectiveness of your equipment tracking.
The Papertrail mobile app has a built-in barcode scanner making it easier for you to inspect your equipment. You can also connect a scanning device to your computer to use in the web app.
Benefits of using barcode scanning
The integration of barcodes makes the inspections of equipment in your Papertrail account so much easier and here are a few reasons as to why:
It’s extremely fast!
Never search through your account to locate the correct record for a piece of kit again! Easily input the barcode from the equipment into the record details. When carrying out inspections, just scan the barcode using a barcode reader, or Papertrail’s built-in barcode scanner, and begin your inspection. With access to records being quicker, ultimately means increased productivity.
Use the barcode scanning online OR offline
We understand how frustrating it can be when you cannot get service or wifi connection, with barcode scanning this is no problem at all! Carry out your work from anywhere, even offline. Scan as you would with wifi carrying out inspections offline and sync the app when you connect again, your inspection records will all be backed up in the cloud.
No barcode on equipment? No problem!
We understand not every piece of equipment comes with a barcode and if that’s the case with you, don’t worry! It is very easy and cheap to buy some makeshift barcode stickers that work similarly. There are also many tools online that generate barcodes, QR codes and data matrix codes which you can print on stickers and use for free.
Decreased chance of errors
Human error is inevitable, however, with the barcode technology, the chances of data entry errors are minimised. Also having the app on mobile means more mobility and flexibility, equipment personnel can use their mobile devices to scan barcodes on the go.
Using barcode scanning with Papertrail
Identifier codes that you can use with Papertrail
Implement a barcode system within your team today. There are many different brands for you to choose from for scanning barcodes, connect your scanner by Bluetooth or USB to your laptop. Use the Papertrail app with built-in barcode scanning, simply tap the scan button for the camera on your mobile device and begin scanning! You can import your equipment, create a record and complete an inspection within seconds when using the built-in scanner.
Papertrail helps businesses around the world reduce the risk of accidents and cut inspection times. Smart PPE management systems can help reduce administrative workloads by more than 90%. Download a copy of the white paper for FREE on ‘How to design and develop a smart PPE management system’, created for Equipment Managers to guarantee your PPE management system is smart!