Health and safety compliance was never meant to be about paperwork. Behind most laws are practical, real-world problems that need solutions. Managing health and safety, whether for yourself, boss or clients is about taking those practical steps, then documenting everything from equipment inspections to training. Continue Reading…
Why you must inspect equipment and keep records
As an Equipment Manager, it is necessary to inspect any equipment where there could be risks to health and safety. A risk assessment should be carried out to determine if there is any need for inspections and routine maintenance to ensure the continued safety of your colleagues. Inspections must be recorded and evidenced, a management system like Papertrail can help you complete inspections in a clear, efficient and systematic way.
Regulations to be aware of
There are five main regulations that businesses with safety equipment must consider:
- The Health and Safety at Work Act 1974
- The Personal Protective Equipment At Work Regulations 1992
- LOLER (if you’re using lifting equipment)
- WAHR (if you’re working at height)
1. The Health and Safety at Work Act 1974
The Health and Safety at Work Act 1974 (HSWA, the HSW Act, the 1974 Act or HASAWA) is the main piece of legislation covering occupational health and safety in the UK. The act clarifies the general responsibilities of everyone from employers and employees to owners and managers of the workplace for maintaining health and safety.
2. The Personal Protective Equipment at Work Regulations 1992
The Personal Protective Equipment At Work Regulations 1992 is a set of regulations created under The Health and Safety Act placing liability on the employer to ensure suitable personal protective equipment has been granted for those who may be exposed to a risk to their health or safety at work.
3. Provision and Use of Work Equipment Regulations 1998 (PUWER)
These regulations aim to make work safer for anyone using and coming in contact with equipment, this includes employers, employees, contractors, suppliers and people who may need to access any equipment. The regulation ensures that equipment is kept in good order and that maintenance, training and inspections are carried out to suitable and sufficient levels to identify if the equipment can be used.
4. Lifting Operations and Lifting Equipment Regulations 1998 (LOLER)
LOLER places responsibilities on people and companies who own, operate or have control over lifting equipment. If any lifting equipment is provided you must manage and control the risks to avoid any injuries or damages.
5. The Work at Height Regulations (WAHR)
Falls from height is one of the biggest causes of deaths and major injuries for the work at height sector. The Work at Height Regulations was introduced to prevent death and injury caused by a fall from height.
What is a competent person?
A competent person is someone that has a full understanding of the potential hazards related to Personal Protective Equipment (PPE) and how to comply with best practice and these regulations. A competent person has had sufficient training and experience or knowledge and other qualities that allow them to help you properly. You must be assisted by a competent person to meet the requirements of the health and safety law when using any equipment. The level of competence demanded depends on the complexity of the circumstances and the help you need.
Are you complying with these regulations?
Papertrail helps businesses to comply with health and safety regulations, as well as saving time on inspections and reduce risk.
Using Papertrail allows you to inspect several items and add inspections to multiple records at once, this saves you more time in comparison to logging inspection records individually. Read more on the features of Papertrail that can help you complete inspections and keep accurate records.
You can review and improve your equipment management system today for FREE – created for Equipment Managers.
Download our 5 Step Management System Review Workbook and discover how Papertrail can meet your safety management needs.
A former government adviser warned the construction industry that health and safety is a “ticking timebomb”, as a result of HSE budget cuts.
The construction industry has been hiring in record numbers in recent years, thanks to a new post-recession boom in property and infrastructure projects. The tragic downside of this is the number of industrial incidents in building sites has doubled in recent years. Between 2001 and 2014 there have been 760 deaths on building and infrastructure sites. Continue Reading…
What is LOLER?
The Lifting Operation and Lifting Equipment Regulations 1998 (LOLER) place responsibilities on equipment managers and companies who own, operate or have control over lifting equipment. All operations involving lifting equipment must be planned by a competent person, the regulation also requires that equipment is fit for purpose, appropriate for the task and suitably marked, with maintenance and defects reported.
What is lifting equipment?
Lifting equipment includes any equipment that is used in the workplace for lifting or lowering loads, including accessories providing a link between the two. This includes any lifting accessories used for anchoring, fixing or supporting it.
Examples of lifting equipment according to the HSE:
- Safety Harnesses and Helmets
- Overhead cranes and their supporting runways
- Patient hoists and winches
- Motor vehicle lifts
- A building cleaning cradle and its suspension equipment
- Telehandlers and forklifts
- Lifting accessories
If you use or manage working at height equipment (Fall Protection, Fall Arrest, Fall Restraint) then you are likely to be familiar with the following equipment types in your inventory that requires a LOLER Inspection certificate:
Karabiners, Slings, Hitch Cords, Cambium Savers, Pulleys, Friction Devices, Harnesses, Ropes, Swivels, Anchor Rings, Connectors, Ascender/Descender, Figure 8, Fimbl Saver, Lanyards, Mechanical Hitch, Prussiks, Shackles. All of the above requires a six-month inspection certificate to show they are operating properly and fit for purpose.
Who must comply with LOLER?
Anyone with responsibility directly or indirectly for work equipment and its use must comply with LOLER, this includes equipment managers, employers, employees, self-employed and those who hire work equipment. Anyone who is accountable for lifting equipment in their company must be aware of LOLER and the procedures.
Equipment that’s not covered by LOLER
Equipment may appear as ‘lifting’ equipment and thought to be covered by LOLER. Nonetheless, there are some notable exceptions that are not covered by LOLER, when this equipment is used it must be maintained for safety and inspection under the Provision and Use of Work Equipment Regulations 1998 (PUWER). Equipment that is not covered by LOLER includes:
- pallet trucks, where the consequence of the load falling off is very low
- roller shutter doors
- fall arrest ropes
- tipper trucks
Using Papertrail to comply with LOLER
You are required by LOLER to give your equipment a thorough 6 monthly inspection before completing an inspection report. If you are not already using a management system, Papertrail helps you create a report and guarantees it is saved against each item inspected and ensures it can be reproduced as a PDF print off or digital display at any time. Follow our step by step on how to produce and save a 6 monthly inspection report.
With Papertrail, you can set daily, weekly, monthly or 6-monthly inspection schedules for all your equipment, and get notified whenever another inspection is due – so you’ll never forget to make them! Using Papertrail to record these inspections and create the reports needed for LOLER compliance is so much easier and less time-consuming than paper records.
You can review and improve your inspection management system today for FREE! Download our 5 Step Management System Review Workbook, created for equipment managers to ensure your PPE management system is effective.
We’re delighted to announce that Wilby Tree Surgeons – Northamptonshire’s leading provider of arboricultural services, have recently adopted Papertrail as their safety management system.
If you found yourself in court facing a negligence claim, would your health and safety record keeping stand-up? A recent mock liability trial arranged by insurance brokers Perkins Slade gave delegates from a huge range of sports plenty to think about. Attendees from National Governing Bodies, coaches, instructors and volunteers were treated to an exciting and thought-provoking event, which highlighted the importance of having clear, precise records for any organisation concerned with health and safety at work.