--- title: "Inspection & Certification Software for Regulated Industries" description: "Schedule inspections, produce certificates and share records with clients and contractors. 26M+ inspections completed. ISO 27001 certified." canonical: https://www.papertrail.io/ last_updated: 2026-10-21 --- # The inspection and certification platform for regulated industries Schedule inspections, record them on site, produce certificates and share records with your clients, in one platform set up around the way you work. No credit card required. Trusted by RWE · University of Edinburgh · Swire · Petrofac · Glacier Energy · Hogan Group · Applus · Infinite Access · Torque Solutions · Branching Out Tree Services · Cardiff Council · Wessex Water · 270 Climbing Park ## Which industry are you audited in? 26,000,000+ inspections completed across 17 industries. | Industry | One-line description | | --- | --- | | Renewables | Wind technician safety kit, GWO records and turbine equipment, onshore and offshore. | | Rope Access | Pre-use checks to detailed inspections, in line with IRATA ICOP. | | Adventure Safety | Ropes course and climbing wall inspections, aligned to EN 15567, ready for your AALS inspector. | | Arboriculture | LOLER records for climbing kit, rigging and chainsaw equipment. | | Fire & Rescue | BA testing, daily checks and appliance walkarounds, logged and certified. | | Energy & Utilities | Statutory compliance records for grid and network teams. | | Facilities Management | EICR, gas and fire safety inspections across every site. | | Construction | Scaffold, plant and temporary works inspections, evidenced against CDM. | | Schools & Universities | Inspections and certificates for every building on campus. | | Lifting | LOLER thorough examinations: scheduled, recorded, evidenced. | | Maritime & Ports | LOLER inspections for ports and harbours, aligned to the Ports & Marine Facilities Safety Code. | | Local Government | Inspections for council services, from waste collection to leisure centres. | | Events & Entertainment | ABTT Section M and LOLER inspections for theatre rigging, venues and live events. | | Oil & Gas | Inspections and certificates offshore and onshore, evidenced against LOLER and the MODU Code. | | Mining | LOLER and PUWER inspections for quarry plant, lifting equipment and PPE. | | Healthcare | Hospital and theatre equipment inspections for day and night teams, with staff competency on record. | | NDT | Calibration certificates and inspections for your NDT instruments. | ## Certificates, records and renewals, all in one place 1. Certificates that take a full afternoon to write up 2. Customers chasing for paperwork 3. No single audit trail 4. Spreadsheets buckle at volume 5. Records scattered across systems 6. Renewals and deadlines missed ## Everything you need, in one platform | Feature | Card copy | | --- | --- | | Schedule Manager | Set inspection frequencies from daily pre-use to annual thorough examination, with an alert before each one is due. | | Checklist Editor | Use manufacturer-approved checklists for any equipment type, from lifting gear to [PPE inspection records](https://www.papertrail.io/ppe-inspection-management). Build your own with the Checklist Editor on Expert and Enterprise. | | Share via PartnerHub | Invite partners outside your account to shared records. Activities, inspections, tasks and note uploads stay in sync automatically. | | Scanning (NFC/QR/RFID) | Tag equipment and pull up its full history, even offline once your account has synced. | | Task Manager | Turn failed inspections into corrective actions, assigned and tracked. | | Analytics | Compliance status and inspection trends across every location, in one view. | ## Share your records with clients, suppliers and contractors PartnerHub connects your account to the organisations you work with, so they see the records you share, and every update to them, in their own workspace. Share one item, a selection or whole folders, and they get the full inspection history behind each record, not a PDF to file and chase. When equipment changes hands, its record and history move with it. More than 40,000 records are shared through PartnerHub today. - **Connect** Invite a client, supplier or contractor once. If they are new to Papertrail, a free workspace is set up for them - **Share** Share one record, a selection or whole folders. Nothing else in your account is visible to them - **Updates** Every new inspection, task and note on a shared record shows in their workspace, with its history from day one - **Control** Stop sharing at any time without ending the partnership. They keep the record as it stood ## The rules you're audited against, built in Papertrail is configured around the standards you are audited against, from statutory thorough examinations to industry codes of practice. `LOLER` `PUWER` `LEEA` `IRATA` `GWO` `EN 365` `PSSR` `DSEAR/ATEX` → **Browse all standards** ## Customer experiences that speak for themselves 1. "We recently had our highest ever audit score of 97.8% thanks in part to the adoption of Papertrail within our business." Dave Jensen, QHSE Director, Glacier Energy · Read the case study → 2. "Papertrail is exceptionally user-friendly and intuitive. The software requires minimal training for our diverse team members, ranging from 18 to 79 year olds." Jamie Hogan, Production Director, Hogan Group · Read the case study → 3. "I'm delighted with our recent LOLER Inspection. Using Papertrail with the addition of the NFC Tagging made the process of inspection quicker and more efficient." Claire Swannick, Logistics Coordinator, RWE Triton Knoll · Read the case study → ISO 27001 Certified · Capterra 4.7 · Software Advice · GetApp · **Read about our security →** `/security` ## Common questions ### Will my team actually adopt it? Papertrail is built around the inspection your team already does: scan a tag, work through the checklist, save. Hogan Group runs it across a team aged 18 to 79 on minimal training, and our support team's average first response time is under 8 minutes. ### Can you migrate us from spreadsheets or another system? You bring your equipment across from a spreadsheet with our Import Tool: upload a CSV, match your columns, then check and correct the data in a grid before anything is created. Records matched against the Papertrail Product Directory arrive with the right checklist and images already attached. We set up your folder structure, frequencies and states with you first, and help move historical records across. ### Do you support LOLER, IRATA, GWO, or my standard? Yes. Papertrail's schedules, checklists and certificates are configured around the standards you're audited against, including LOLER, PUWER, IRATA, GWO, EN 365 and more. See the standards section above, or ask us about yours on a demo. ### How is this different from the CMMS or ERP we already have? A CMMS is built to schedule maintenance; Papertrail is built to prove compliance. It's purpose-built for inspection and certification evidence: the checklists, the competent-person sign-off, the certificate and the audit trail. It is built to share that evidence with clients and auditors, and to sit alongside your CMMS or ERP rather than replace it. ## See Papertrail running on your own records **Proof:** Data migration service Book a demo and we'll walk through it with your own equipment, or start for free and record your first inspection.