What is required in an Equipment Management System?

Inspecting equipment

A personal protective equipment (PPE) management system is a system that includes managing, monitoring and maintaining PPE. Most current approaches to PPE management fall short; using spreadsheet software, such as Microsoft Excel, and even paper-based records to complete inspections is still very common.

A PPE management system must track several variables per item, including:

  • Product name
  • Serial number
  • Purchase date
  • Inspection history
  • Latest inspection
  • Current status

Barcoding
Using barcoding software can help you easily pull up product information and details, improving accuracy and reducing human errors.

Reporting tools

Reporting is a critical feature to have in any equipment management system; the information generated quickly in reports will help you increase your efficiency and create a seamless workflow.

Features of Papertrail

Papertrail allows you to build smart checklists, conduct audits and inspections, and file reports straight from your phone. Papertrail features everything you need to keep accurate records and stay compliant.

Each record is time-stamped and can be accessed instantly and even offline to easily access and manage your equipment on the go. Synchronise your mobile device before performing inspections to complete inspections offline. Papertrail is compatible with all iOS and Android devices.

Create, manage and audit your records. Plan in customisable inspection schedules, status reports, workflows, integrations, task management, checklists and care and maintenance schedules using our app. 

Use our PPE Product Directory to look up specific manufacturer product data and equipment information is provided by the Papertrail Partner manufacturers (Papertrail partners). Search for equipment from manufacturers such as DMM, Palm Equipment, Petzl, Singing Rock and Teufelberger and import equipment data seamlessly.

We use barcodes, serial numbers and RFID technology to speed up the process of carrying out inspections and to manage a large inventory of equipment; simply scan the barcode or RFID tag so it appears on the app, then continue to complete any other information.

Quickly and simply generate reports, exports and certificates to provide the evidence you need for proving inspections and compliance.

Engage and work efficiently with your team, manage user permissions and add your team members for accountability. Easily set and restrict folder access with our user management option. 

You can read even more about Papertrail’s great features here.

Review your existing PPE management system and see how you can make your system more efficient. Download our 5 Step Management System Review Workbook, created for equipment managers to ensure your PPE management system is effective and compliant.


Equipment Management for Rope Access Technicians

Rope access techniques

Industrial rope access has proven to be a safe, efficient and cost-effective. Common rope access techniques include inspection, surveying, maintenance on buildings, towers, bridges, dams, wind turbines and more. Rope access equipment consists of ropes, helmets, harnesses, carabiners, ascenders, and descenders.  

Safety should always be of paramount concern for those using rope access techniques, with the awareness of the following legislations that are necessary for equipment managers and contractors:

What can go wrong?

Although rope access techniques is one of the safest ways to carry out high access maintenance and repairs in the industry, things can still go wrong. Risks could include falls from height due to poor technique, equipment or anchor failure; struck by falling items resulting in fatality or injury to the user; rope burns; and stuck at height.  

Prevention is better than cure

When using rope access techniques, the main objective is to carry out work efficiently, with minimal accidents, incidents or dangerous occurrences. It is important to asses the risks accurately when using any equipment to ensure it meets safety standards, is properly stored, inspected and maintained. It is also essential that the equipment complies with the international standards and equipment users are trained to use it safely. Any work carried out should be supervised to check users are working safely. 

Training Systems 

Training is a continuous process for rope access technicians it keeps them up to speed on current legislation. IRATA and SPRAT have published guidelines to integrate with on-site safety management systems. 

The International Rope Access Trade Association (IRATA) is responsible for regulating the training of all workers looking to earn qualifications in the industry. IRATA certifications are available in three different levels and are required for all working rope access technicians. Read more about IRATA Certifications and what is required here

The Society of Professional Rope Access Technicians (SPRAT) certification provides instant recognition and credibility to those who carry it. SPRAT encourages the safe use of rope access through education, standards development and certification. SPRAT is also available in three levels available, more information about becoming SPRAT certified can be found here.

Rope Access Program

Based on IRATA and SPRAT guidelines, a safe rope access program should be designed around these four key components:

  1. Management systems
  2. Training systems
  3. Equipment management systems
  4. Qualified supervisors

Equipment Management Systems 

When it comes to the lives of rope access technicians, they are in the hands of the equipment they use. Equipment managers are responsible for maintenance and testing, with each piece of equipment given a unique identifier and inspected before used on a job. Using Papertrail, equipment managers can use RFID or barcode technology to easily identify equipment, create secure and fully auditable inspections in seconds – simply scan and go! 

If your current equipment management system is not working efficiently and you think can be improved. Download our 5 Step Management System Review Workbook, created for equipment managers to ensure your PPE management system is effective.