Make safety a top priority

Protect your team from avoidable risks with Papertrail.

Switch to a simple and powerful cloud-based platform to manage your PPE efficiently. Never miss an inspection again!

Try free for 14 days

11,413,746

Inspections Completed

Import products from leading manufacturers in 2 clicks.

Check out the Product Directory

Fall protection is the most frequently cited violation by OSHA

Managing a growing inventory is hard, but not doing it right can have major consequences.

Your employees' lives are at stake.
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As your business grows, so does the size of your inventory. It’s difficult to manage increasingly large sets of equipment, documenting inspections and maintaining records.

3.9 M

Working days lost to workplace injuries

$1.8 M

Largest fine yet for violating safety regulations

Faulty equipment & lost records are a huge risk to your business.

You're risking huge gaps in compliance, missed deadlines, hundreds of unbilled hours, a hit to your reputation, heavy fines, costs of stolen equipment and more—just because of unreliable records.

Would your records stand up to:

Fire

Data Loss

Injury Claim

Theft

Excel and paper systems aren’t built for safety management.

Lack of inventory visibility

Slow and painful search

Require constant updates

Unreliable record history

Lack reminders and alerts

Not built for collaboration

Difficult to achieve accreditation

They’re costing you 10x in admin time and human errors.

Get Papertrail and transform the way you record and store inspection evidence.

Manage, monitor and maintain your PPE with a robust and efficient cloud-based platform. Carry out inspections efficiently, maintain reliable records easily and get complete visibility over your inventory with Papertrail.

Try free for 14 days

Get access to your entire inventory from one dashboard.

Quickly add or import equipment

Search your products, get safety information from our PPE directory and import it directly into your system.

Get all your information in one place

Track and view multiple variables per item such as identifier, serial number, purchase date, inspection history and current status, in one place.

Search through all records and products

Search through items with lightning speed and update unique records from any place, any time.

See inspections and statuses at a glance

Know when you're missing equipment, what items are due for inspection and when, highlight which ones are overdue and report on status.

Stay updated with reminders

Schedule inspections, set up their frequency and keep informed with reminders. Never miss an inspection again.

Reduce the risk of accidents and avoid fines with quick, effective inspections.

Streamline your inspection process

Speed up the process of carrying out inspections with barcodes, serial numbers, RFID technology, photos and location services.

Make documentation easier

Standardise your inspection process with easy to use checklists. Make your documentation comprehensive with photographic evidence and custom fields.

Bulk inspect products

Inspect multiple products in one go and cut the unnecessary back and forth.

Work on the go

Complete checklists, conduct audits and inspections and share reports directly from your phone with our mobile app.

Prove compliance easily with up-to-date inspection records.

Track inspections

Create time-stamped records with complete inspection details including who inspected the equipment, the location, status and service history.

Use pre-built templates

Maintain records easily using our pre-built templates and forms, tailored to your industry.

Simplify any type of inspection

Track any form of inspection or certification such as LOLER, vehicle tax, insurance, appraisals; anything that requires a periodic check within your company using Papertrail.

Show proof of compliance

Generate reports, exports and certificates to provide the evidence you need to prove compliance to industry standards and international regulations.

Prove your staff’s competence

Prove that your staff are competent to handle the equipment they use with staff certification management, using Papertrail.

Automate manual tasks and collaborate with your team.

Assign task and deadlines

Assign tasks and responsibilities to your team members with deadlines and ensure everyone knows what they need to do.

Get timely notifications

Get notified when a product is nearing the end of its shelf life. Never issue equipment that should be retired.

Manage user permissions

Set permissions and restrict access to folders with a few simple clicks.

Set up automated workflows

Build automated workflows to eliminate boring repetitive tasks such as changing dates, copy and pasting information across documents etc.

Papertrail has helped conduct over 10 million inspections across 15 industries.

Wind turbine safety management

Height safety equipment

Forestry and vegetation management

Energy and utilities safety management

Theatres and stage rigging

Climbing walls and ropes parks

On average, our customers save 2-6 times more than they invest in Papertrail.

We've personally tried every single existing safety and compliance method out there. And we'll be honest—things were pretty rough.
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There had to be something better than complicated tools and messy spreadsheets from last century.

So, we built Papertrail: to make safety management effortless and modern.

Over the course of 7 years, we've helped businesses across 45 countries transform their clunky inspection processes into sleek, efficient systems.

Move to a simpler, faster way of maintaining accurate records and proving compliance.

Switch to Papertrail today

Free 14 day trial

“After using Excel to manage 2500 items of our plant, Papertrail streamlined all our processes- managing the use, movement and inspection of all our equipment.
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It can save days of labour over a year and allow for a comprehensive record of all plant and PPE.”

Paul R,
Plant coordinator

"Gwynt y Môr is the world's second largest wind farm and we take compliance & risk extremely seriously.

Papertrail helped us improve our health and safety posture by streamlining processes and speeding up the information flow around wind turbine inspection planning."

Justin Grimwade,
Business Development Manager, RWE

Here's how simple inspections are with Papertrail:

Scan or search for equipment on the Papertrail app

View all details and history of the item instantly

Complete the inspection checklist and add supporting evidence

Save the record to your system automatically and track all updates

We take support seriously; our customer reviews are evidence.

Data migration support

Our team will handle the entire process of data migration for you. So you can start using Papertrail with your inventory already set up, and get to work right away!

<8 minutes response time

Give us a ring or send us a message via chat during work hours, and we'll be there to help instantly!

Visit Help Center Ask a question

Rated 4.6

“The support from Papertrail has been excellent. Not that we have needed much as most problems have been easily solved.”

Bob K, Team Leader

"Mobile app means I can update inspections wherever I work, even with no signal. Really quick to get answers from their team too!"

Dafydd J. Network Manager

Common Questions

Will my team adopt the software?

Yes! We have a 99.9% client retention rate because:
1. Papertrail works better than anything else and
2. It is ridiculously easy to use.

If your teams can use a phone, they can use Papertrail. It takes less than 5 minutes for users to understand the product. Our user interface provides plenty of help and guidance—we can guarantee that software adoption will never be an issue.

How long will it take to get my entire volume of assets into the software?

Less than 24 hours. And we'll do it for you. You just have to sit back and focus on the more important parts of your business, and leave the data migration to us!

Is this easier than using spreadsheets?

YES! Spreadsheets get really complicated once your inventory starts growing, and there's hundreds of folders, with no reminders for inspections, no accountability, they're slow with no filtering ability, full of manual errors—they're a nightmare.Papertrail is better than spreadsheets in every single aspect, whether it's ease of use or functionality. Try it out for 14 days for free, and it for yourself.

Do you have this specific feature that I need?

Whether you need a barcode scanner, the ability to print reports or a particular feature that is super important to your business—either we already have it....or we're developing it! Send us a message and we'll answer your specific query right away.

Still got questions?

Speak to a member of our team and find out how Papertrail saves time and keeps you compliant.

Book a discovery call

Free 14 day trial, no credit card required

Improve your inspection management system today!

Download the 5 steps to reviewing your management system.

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