Manage staff competency with ease.

Papertrail’s competency management template makes it faster and simpler to record, track and manage your team’s training and accreditations.

Try free for 45 days or book a demo today 

18,600,000

Inspections Completed

Highest Conviction rate for HSE prosecutions

An airtight system to manage competency is essential.

Managing staff qualifications and timely re-certification becomes more challenging as your company grows.
And the cost of missing or expired certifications can be high.

94%

Conviction success rate for HSE prosecutions

£5.1 M

Largest fine yet for violating safety regulations

With every day of lapsed training and inadequate staff qualification

You're risking huge gaps in compliance, missed deadlines, hundreds of unbilled hours, a hit to your reputation, heavy fines, costs of missing equipment and more—just because of unreliable records.

Failed audits

Personal injury claims

Unbilled hours

Reputation loss

Heavy Fines

Tracking staff competency with spreadsheets just isn’t efficient.

Without a purpose-built system, you miss out on:

Reminders and alerts for approaching deadlines

Simplified Accreditation

Easy data updates and searches

Confidence that every team member is up to date on training and certifications

Real-time and historicalinventory visibility

You need a reliable solution that won’t cost you 10x in admin time and human errors.

Papertrail’s easy template makes competency management error-free.

Try free for 45 days

Manage staff qualifications and competency data in one place.

Monitor all staff qualifications in real-time

Enhance transparency and safety. View details of any employee’s competency status and validity at a glance.

Keep accreditations updated

Ensure all staff accreditations are up to date and facilitate training and re-certification as required.

Invite users and set permissions

Your staff don’t have to work blind. Invite users, set up controls and moderate your team’s access to key competency information.

Make compliance stress and error-free.

Create an audit trail

Maintain a detailed history of certification, inspections and more to ensure your company never falls out of compliance.

Export data for reports

Locate and export relevant competency data for reports on staff validity and the status of various qualifications.

Get reminders for important deadlines

Never let qualifications expire. Help your staff get re-certified in time with alerts set at your chosen frequency.

Stay compliant with industry standards

Make it easier for your company to stick to best practices and regulations in your industry.

Keep your competency data secure and accessible.

Centralise all staff competency data in one place

Add all data to your Papertrail account for a single source of truth on validity status, expiry dates, due qualifications and more for every employee.

Pull up any staff records

Access any competency data you need on the go with secure cloud storage for all your records.

Get real-time info on your preferred device

Search for any employee or accreditation

Get valuable insight and evidence on the status of any employee’s training and qualifications in seconds.

Gain sharper insight into your staff’s skill and competency levels.

Conduct periodic analyses and plan better

Track the specific qualifications your staff has, carry out gap analyses, plan and schedule training and certification as needed.

Reduce administrative tasks and paperwork

Help HR professionals focus on strategic initiatives instead of busywork like managing employee accreditations.

Provide personalised development opportunities

Help your employees upskill and grow and increase employee engagement and job satisfaction.

We partner with growing enterprises to help manage equipment inventories

On average, our customers save 8-10 times more than they invest in Papertrail.

We've personally tried every single existing safety and compliance method out there. And we'll be honest—things were pretty rough.
‍
There had to be something better than complicated tools and messy spreadsheets from last century.

So, we built Papertrail: to become an integrated asset and equipment management system for the 21st Century.

Over the course of 8 years, we've helped businesses across 45 countries transform their clunky inspection processes into sleek and efficient systems.

Move to a simpler, faster way of maintaining accurate records and proving compliance.

Switch to Papertrail today

Free 45 day trial

We take support seriously; our customer reviews are evidence.

Data migration support

Our team will handle the entire process of data migration for you. So you can start using Papertrail with your inventory already set up, and get to work right away!

<8 minutes response time

Give us a ring or send us a message via chat during work hours, and we'll be there to help instantly!

Visit Help Center Ask a question

Rated 4.6

“The support from Papertrail has been excellent. Not that we have needed much as most problems have been easily solved.”

Bob K, Team Leader

"Mobile app means I can update inspections wherever I work, even with no signal. Really quick to get answers from their team too!"

Dafydd J. Network Manager

Common Questions

Will my team adopt the software?

Yes! We have a 99.9% client retention rate because:
1. Papertrail works better than anything else and
2. It is ridiculously easy to use.

If your teams can use a phone, they can use Papertrail. It takes less than 5 minutes for users to understand the product. Our user interface provides plenty of help and guidance—we can guarantee that software adoption will never be an issue.

How long will it take to get my entire volume of assets into the software?

Less than 24 hours. And we'll do it for you. You just have to sit back and focus on the more important parts of your business, and leave the data migration to us!

Is this easier than using spreadsheets?

YES! Spreadsheets get really complicated once your inventory starts growing, and there's hundreds of folders, with no reminders for inspections, no accountability, they're slow with no filtering ability, full of manual errors—they're a nightmare.Papertrail is better than spreadsheets in every single aspect, whether it's ease of use or functionality. Try it out for 45 days for free, and it for yourself.

Do you have this specific feature that I need?

Whether you need a barcode scanner, the ability to print reports or a particular feature that is super important to your business—either we already have it....or we're developing it! Send us a message and we'll answer your specific query right away.

Shoddy credential management shouldn’t get in the way of work. Papertrail helps you manage critical competency data.

Get 100% assurance that your team is qualified to do their jobs.

Request a Demo

Free 45 day trial, no credit card required