Standardise your inspection processes and prove compliance

With a streamlined inspection management system built for the Facilities Management industry.


Inspections Completed

Managing facilities across multiple sites using spreadsheets and paper systems is difficult

Lack of current status
Slow and painful search
Require constant updates
Unreliable record history
Lack reminders and alerts
Not built for collaboration
Difficult to demonstrate compliance

They’re costing you 10x in admin time, errors and hidden costs.

Get Papertrail and transform the way you record and store inspection evidence.

Manage, monitor and maintain your assets with a robust and efficient cloud-based platform. Carry out inspections efficiently, maintain reliable records easily and get complete visibility over your inventory with Papertrail.

Maintain inspection records easily with custom templates built for the Facilities Management industry

Electrical and Fire Safety

Equipment management compliance in line with service agreements

Utilities Compliance

Vehicle and tool inspection management

Staff Competency

Insight into staff training and qualification needs

First Aid

Management of First Aid and                    

Incident Reporting

Manage incidents, analyse hotspots and identify trends

Grounds Inspection

Customise checklists to ensure thorough inspection of your facilities

HVAC Management

Specialist equipment management schedules

Get access to your entire inventory from one dashboard.

Quickly add or import equipment
Search your products, get safety information from our PPE directory and import it directly into your system.
Get all your information in one place
Track and view multiple variables per item such as identifier, serial number, purchase date, inspection history and current status, in one place.
Search through all records and products
Search through items with lightning speed and update unique records from any place, any time.
See inspections and statuses at a glance
Know when you're missing equipment, what items are due for inspection and when, highlight which ones are overdue and report on status.
Stay updated with reminders
Schedule inspections, set up their frequency and keep informed with reminders. Never miss an inspection again.

Reduce the risk of accidents and avoid fines with quick, effective inspections.

Streamline your inspection process
Speed up the process of carrying out inspections with barcodes, serial numbers, RFID technology, photos and location services.
Make documentation easier
Standardise your inspection process with easy to use checklists. Make your documentation comprehensive with photographic evidence and custom fields.
Bulk inspect products
Inspect multiple products in one go and cut the unnecessary back and forth.
Work on the go
Complete checklists, conduct audits and inspections and share reports directly from your phone with our mobile app.

Save time and maintain inspection standards with checklists built for Facilities Management

Plant room checklists
Fire safety checklists
Bespoke site checklists
PAT test checklists
Customisable risk assessments

Prove compliance easily with up-to-date inspection records.

Track inspections
Create time-stamped records with complete inspection details including who inspected the equipment, the location, status and service history.
Use pre-built templates
Maintain records easily using our pre-built templates and forms, tailored to your industry.
Simplify any type of inspection
Track any form of inspection or certification such as LOLER, vehicle tax, insurance, appraisals; anything that requires a periodic check within your company using Papertrail.
Show proof of compliance
Generate reports, exports and certificates to provide the evidence you need to prove compliance to industry standards and international regulations.
Prove your staff’s competence
Prove that your staff are competent to handle the equipment they use with staff certification management, using Papertrail.

Automate manual tasks and collaborate with your team.

Get timely notifications
Get notified when a product is nearing the end of its shelf life. Never issue equipment that should be retired.
Manage user permissions
Set permissions and restrict access to folders with a few simple clicks.
Set up automated workflows
Build automated workflows to eliminate boring repetitive tasks such as changing dates, copy and pasting information across documents etc.

On average, our customers save 2-6 times more than they invest in Papertrail.

We've personally tried every single existing safety and compliance method out there. And we'll be honest—things were pretty rough.

There had to be something better than complicated tools and messy spreadsheets from last century.

So, we built Papertrail: to make safety management effortless and modern.

Over the course of 7 years, we've helped businesses across 45 countries transform their chunky inspection processes into sleek, efficient systems.

Move to a simpler, faster way of maintaining accurate records and proving compliance.
“It was a council-approved solution and it seemed like just the thing we were looking for to help capture the data from our refuse collection service inspections.
Inspectors can record something once and the system will do all the work behind the scenes. We’ve seen an increase in the reporting.

We’re not chasing inspections these days.You can ensure consistency across the board."
Matthew Long

Depot and Infrastructure Manager

Here's how simple inspections are with Papertrail

Scan or search for equipment on the Papertrail app
View all details and history of the item instantly
Complete the inspection checklist and add supporting evidence
Save the record to your system automatically and track all updates

We take support seriously; our customer reviews are evidence.

Data migration support

Our team will handle the entire process of data migration for you. So you can start using Papertrail with your inventory already set up, and get to work right away!

<8 minutes response time

Give us a ring or send us a message via chat during work hours, and we'll be there to help instantly!

"It's the Ronseal of the facilities management software world, it does exactly what it says on the tin"

Bob K, Team Leader

Common Questions

Still got questions?

Speak to a member of our team and find out how Papertrail saves time and keeps you compliant.

Free 45 day trial, no credit card required