ENERGY & UTILITIES
Inspection and compliance records for energy and utilities sites
Inspection, calibration and competency records for industrial plant, utilities and grid sites, in one place for whoever is auditing.
No credit card required.
Trusted by
26M+ inspections, recorded by
Trusted by
Everything your next audit will ask for
Analytics
See inspection outcomes, open tasks and lapsed qualifications across every site in one report, so you know where you stand before the auditor arrives.
Schedule Manager
Inspection and calibration schedules, per asset, each with its own checklist, certificate and list of who's authorised to sign it off, with alerts before anything falls due.
Task Manager
Know who's got a piece of equipment checked out, and when it's due back. Glacier Energy uses this to eliminate misplaced or lost equipment across their operations.
Staff Competency
Store certificates of training and competence for engineers and technicians alongside the equipment itself.
Analytics
See inspection outcomes, open tasks and lapsed qualifications across every site in one report, so you know where you stand before the auditor arrives.
Schedule Manager
Inspection and calibration schedules, per asset, each with its own checklist, certificate and list of who's authorised to sign it off, with alerts before anything falls due.
Task Manager
Know who's got a piece of equipment checked out, and when it's due back. Glacier Energy uses this to eliminate misplaced or lost equipment across their operations.
Staff Competency
Store certificates of training and competence for engineers and technicians alongside the equipment itself.
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Checklist Editor
Inspect
Use manufacturer-approved checklists for any equipment type, from lifting gear to PPE inspection records. Build your own with the Checklist Editor on Expert and Enterprise.
Every certificate ready when the audit comes
Glacier Energy provides engineering, inspection and NDT services across oil and gas, renewables and industrial sites: one system across a mixed estate, not a single equipment type.
Related modules
Inspection Management
Every tool, asset and piece of plant equipment gets its own inspection schedule and history, the same as the assets already on this page.
Tool Calibration
Calibration schedules and certificates for measurement and test equipment, run the same way as your inspection schedules.
Document Control
Keep policies, method statements and safety documentation alongside your equipment records, ready for the same audit.
Share your compliance records with clients, contractors and site partners
PartnerHub connects your account to the organisations you work with, so they see the records you share, and every update to them, in their own workspace.
Invite
Invite a client, a contractor or a site partner into a PartnerHub partnership
See
They see the live record in their own workspace, with its full history from creation onwards, not a certificate exported last quarter
Revoke
Revoke access and the record disappears from their view immediately, without ending the partnership
Aligned to the standards energy and utility sites answer to
Most energy sites answer to LOLER alongside PUWER, the Pressure Systems Safety Regulations 2000 and DSEAR, with clients and contracts adding their own requirements on top. Papertrail runs each on its own schedule.
- ISO 27001, British Assessment Bureau (opens cvs.babcert.com)
- LEEA Associate Member
- IRATA International Associate Member
- GetApp Category Leaders 2025, GetApp User Reviews 4.7
- Capterra Shortlist 2025, Capterra 4.7 (opens www.capterra.co.uk)
- Software Advice Front Runners 2025, Software Advice 4.7
Frequently asked questions
Will my team actually adopt it?
Papertrail is built around the inspection your team already does: scan the item, work through the checklist, save. When you have a question, support's average first response time is under 8 minutes.
How fast can we migrate from spreadsheets or another system?
Your account does not start empty. Papertrail builds new accounts from industry-specific templates, so your account opens with the folder structure, inspection frequencies, equipment states and record blueprint suited to an energy or utilities site, not a blank account you configure yourself. Bringing your existing equipment list and inspection history across is a separate step, and support helps you do it.
Does this help us prepare for an audit, or only prove compliance afterwards?
Both. Inspections, certificates and competency records are kept current as the work happens, so the evidence is ready before the auditor arrives.
Can we store staff competency and training certificates alongside equipment records?
Yes. Glacier Energy stores certificates of training and competence for engineers and technicians in the same system as their asset records.
Every site ready for its next audit
No credit card required.
26 million inspections recorded· No obligation.
Last reviewed on . MJB.