ADVENTURE SAFETY
Inspection records for adventure safety teams
Harnesses, ropes, hardware and course structures, aligned to EN 15567 and LOLER, and ready to show your AALS or AdventureMark inspector.
No credit card required.
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26M+ inspections, recorded by
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From the morning pre-use check to the annual inspection
Schedule Manager
Daily pre-use checks, periodic inspections and annual thorough examinations run as separate schedules on the same piece of equipment. Each carries its own checklist, its own certificate and its own list of who is authorised to sign it off.
Scanning (NFC/QR)
Tag harnesses, ropes and belay equipment, then scan at the wall or at the top of the course to pull up the full history, even offline in a synced account.
Checklist Editor
Manufacturer-approved checklists from 120+ brands, including PPE inspection records for harnesses and helmets. Build your own with the Checklist Editor on Expert and Enterprise.
Task Manager
Fail a check and the item goes to Quarantine, so nobody puts it back on the wall while it waits. Raise the corrective action during the inspection and track it to close-out with the Task Manager add-on.
Schedule Manager
Daily pre-use checks, periodic inspections and annual thorough examinations run as separate schedules on the same piece of equipment. Each carries its own checklist, its own certificate and its own list of who is authorised to sign it off.
Scanning (NFC/QR)
Tag harnesses, ropes and belay equipment, then scan at the wall or at the top of the course to pull up the full history, even offline in a synced account.
Checklist Editor
Manufacturer-approved checklists from 120+ brands, including PPE inspection records for harnesses and helmets. Build your own with the Checklist Editor on Expert and Enterprise.
Task Manager
Fail a check and the item goes to Quarantine, so nobody puts it back on the wall while it waits. Raise the corrective action during the inspection and track it to close-out with the Task Manager add-on.
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Checklist Editor
Inspect
Use manufacturer-approved checklists for any equipment type, from lifting gear to PPE inspection records. Build your own with the Checklist Editor on Expert and Enterprise.
Every harness inspected, every certificate ready
“Papertrail's commitment to continually enhancing their platform is matched only by the quality of their training, service, and support. Over the past 8 years, Zip World and Papertrail have grown together, and we look forward to continuing that journey.”
Graham Williams
Facilities Officer, Zip World
Related modules
Inspection Management
Harnesses, ropes, hardware and course elements, each with its own inspection history.
Staff Competency
Instructor qualifications and re-certification, tracked centrally so you can show who is signed off for what.
Incident Reporting
Log accidents and near-misses, and see the pattern across a season rather than one form at a time.
Share your records with head office, contractors and freelance staff
PartnerHub connects your account to the organisations you work with, so they see the records you share, and every update to them, in their own workspace.
Invite
Invite head office, an inspection contractor or a freelance instructor into a PartnerHub partnership
See
They see the live record in their own workspace, with its full inspection history, not a PDF you exported last week
Withdraw
Withdraw access and the record disappears from their view immediately
Built around the standards adventure operators are inspected against
Papertrail is configured around the standards you are audited against, from statutory thorough examinations to industry codes of practice.
- ISO 27001, British Assessment Bureau (opens cvs.babcert.com)
- LEEA Associate Member
- IRATA International Associate Member
- GetApp Category Leaders 2025, GetApp User Reviews 4.7
- Capterra Shortlist 2025, Capterra 4.7 (opens www.capterra.co.uk)
- Software Advice Front Runners 2025, Software Advice 4.7
Frequently asked questions
Will seasonal staff actually use it?
Yes. An instructor scans the tag on a harness, works through the checklist and saves. It's simple enough to train in an induction, which matters when seasonal staff start in week one and are on the course in week two.
How fast can we be running before the season starts?
Your account does not start empty. Papertrail builds new accounts from industry-specific templates, so an activity centre opens with the folder structure, inspection frequencies, equipment states and record blueprint it needs, not a blank account you configure yourself. Bringing your existing equipment list and inspection history across is a separate step, and we help you do it.
Will this satisfy our AALS or AdventureMark inspection?
Papertrail gives your auditor the evidence they ask for: timestamped inspection records, the checklist used, who signed each one off and the full history of every item. Centres use it as the system of record that demonstrates this compliance as part of their safety management system, which is audited each year.
No software can pass the inspection for you. AALS licensing is statutory and sits under the HSE, and it assesses your safety management as a whole, not your record-keeping alone. Papertrail is the record and the evidence, not the licence.
Does it cover course structures as well as PPE?
Yes. Course elements, belay systems and structures each carry their own inspection schedule and history, the same as personal equipment. 270 Climbing Park runs all of it in one system, and describes the auto belays this way: "We do weekly checks, six-month checks, and when you add the inspection, it drops straight into the checklist automatically."
We close over winter. Will everything show as overdue?
No. You can mark days as non-operational and they do not count against an inspection schedule. 270 Climbing Park uses exactly this: "We can mark days as non-operational and it doesn't show as overdue. That flexibility is really useful."
Does EN 15567 apply to our ropes course?
If the course is permanent or mobile, yes. EN 15567 does not cover temporary courses or children's playgrounds. The standard comes in two parts: part 1 covers construction and safety requirements for the course itself, and part 2 covers operational requirements, which is where inspection and record-keeping sit.
Be inspection-ready every day of the season
Book a demo and we will walk through it with your own equipment and course, or start for free and set up your centre yourself.
26 million inspections recorded· No obligation.
Last reviewed on . MJB.