LIFTING
Every Lift, On Record
Thorough examinations for cranes, hoists, slings and rigging: scheduled, recorded and evidenced to LOLER. Whether you own the equipment or carry out the inspections yourselves, every examination has one traceable record, not a stack of paper certificates.
No credit card required.
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26M+ inspections, recorded by
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From thorough examination to certificate
Schedule Manager
Thorough examination intervals for every crane, hoist, sling and length of rigging, each with its own checklist, certificate and list of who's authorised to sign it off, and alerts before anything falls due.
Checklist Editor
LOLER-aligned checklists from the 120+ brands in the Papertrail Product Directory, or build your own to match your procedures with the Checklist Editor on Expert and Enterprise.
Certificates
Every examination produces a shareable certificate, filed against the right item automatically.
Audit Trail
Clear, timestamped proof of every inspection and review, ready the moment an auditor, client or insurer asks, whichever side of the examination you're on.
Schedule Manager
Thorough examination intervals for every crane, hoist, sling and length of rigging, each with its own checklist, certificate and list of who's authorised to sign it off, and alerts before anything falls due.
Checklist Editor
LOLER-aligned checklists from the 120+ brands in the Papertrail Product Directory, or build your own to match your procedures with the Checklist Editor on Expert and Enterprise.
Certificates
Every examination produces a shareable certificate, filed against the right item automatically.
Audit Trail
Clear, timestamped proof of every inspection and review, ready the moment an auditor, client or insurer asks, whichever side of the examination you're on.
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Checklist Editor
Inspect
Use manufacturer-approved checklists for any equipment type, from lifting gear to PPE inspection records. Build your own with the Checklist Editor on Expert and Enterprise.
Full traceability, whoever's asking
Petrofac manages more than 50,000 components across its projects and locations.
“If someone asks where a component is, we can not only say where it is but also what condition it's in, its retirement date and its full working and inspection history. We could pick up a single wire sling for example and see everything about it instantly.”
Lee Walker
Rope Access Manager, Petrofac
Related modules
Lifting & Anchor Bolt
Thorough examination records and certificates for lifting equipment and anchor bolts.
Staff Competency
Track who's a LOLER-competent person, and keep that sign-off authority current alongside the equipment they examine.
Inspection Management
Everything else on site that LOLER doesn't cover, on the same schedule-and-checklist system.
The same record, whether you own the lift or carry out the examination
PartnerHub connects your account to the organisations you work with, so they see the records you share, and every update to them, in their own workspace.
Invite
Invite the inspection firm that examines your equipment, or the client whose lift you examine, into a PartnerHub partnership
See
They see the live record in their own workspace, with its full examination history, not a certificate emailed after the last visit
Withdraw
Withdraw access and the record disappears from their view immediately
Built around the standards lifting equipment teams are inspected against
Papertrail is configured around the standards you are audited against, from statutory thorough examinations to industry codes of practice.
- ISO 27001, British Assessment Bureau (opens cvs.babcert.com)
- LEEA Associate Member
- IRATA International Associate Member
- GetApp Category Leaders 2025, GetApp User Reviews 4.7
- Capterra Shortlist 2025, Capterra 4.7 (opens www.capterra.co.uk)
- Software Advice Front Runners 2025, Software Advice 4.7
Frequently asked questions
Will our team actually use it on site?
Yes. A thorough examination is a scan, a checklist and a save, on site, whether you're the one carrying it out or the one who owns the equipment being checked. If a question comes up, our support team's average first response time is under 8 minutes.
How fast can we get every piece of equipment set up, not just the newest?
Your account doesn't start empty. Papertrail builds new accounts from industry-specific templates, so a lifting equipment account opens with the folder structure, examination frequencies, equipment states and record blueprint it needs, not a blank account you configure yourself. Bringing your existing equipment list and examination history across is a separate step, and we help you do it.
Do you support inspection firms as well as equipment owners?
Yes. An inspection firm examining equipment it doesn't own, and the owner who needs the record, both see the same evidence through PartnerHub.
Can Papertrail produce LOLER certificates?
Yes, on every plan. The report of thorough examination is filled in from the equipment's record and the completed checklist, with the particulars LOLER Regulation 10 and Schedule 1 require, and exported as a PDF with your company logo. You can produce one for a single item, for several items or for a whole folder. Each certificate is kept with the item's inspection history, so you can show it whenever an auditor or client asks. If you need your own layout, we can build a custom certificate template for your account, for a one-off charge based on how complex it is.
Does the audit trail hold up under scrutiny?
Yes. Every examination is timestamped and attributed, giving a clear, defensible record whenever an inspector or client asks for proof.
How often does LOLER require a thorough examination?
It depends on the equipment. LOLER Regulation 9 sets a 6-month interval for lifting equipment and accessories used to lift people, and for all lifting accessories, and a 12-month interval for other lifting equipment, unless a written examination scheme sets different intervals. Papertrail runs each on its own schedule rather than applying one fixed interval to everything you own.
The examination itself still has to be carried out by a competent person. LOLER doesn't set a formal qualification for this, but HSE's own guidance expects someone independent of routine maintenance, with enough practical and theoretical knowledge of the equipment to spot a defect. Papertrail doesn't decide who that is: each schedule carries its own list of who's authorised to sign it off, so only someone you've named as competent can close one out.
Every examination, evidenced and ready
Book a demo and we'll walk through it with your own equipment register, or start for free and set up your first item yourself.
26 million inspections recorded· No obligation.
Last reviewed on . MJB.