FIRE & RESCUE
Checks done in minutes, so crews can get back to what matters
Daily checks, appliance walkarounds, BA testing, LOLER and PUWER, all scheduled, logged and certified in one place. Crews complete checks from a phone, tablet or desktop, so you see what's done, what's due, and what needs attention.
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26M+ inspections, recorded by
Trusted by
The inspections get done. Proving they were done is the part that costs you.
Every minute spent on paperwork is a minute not spent responding
Every shift, watches run checks on personalised face masks, ballistic equipment, hydraulic rescue gear, ladders, and pumping appliances, on top of the job itself. Paper records, time-consuming processes, and scattered data all slow that down. Papertrail keeps everything in one place, on any device, so every result is on record.
Papertrail.io
PaperFrom the shift check to the appliance walkaround
Daily Checks
Shift, PPE and BA checklists on a phone at the appliance.
Vehicle Walkaround Checks
Perform appliance walkaround checks, log defects, and raise follow-up tasks on the spot.
NFC Tagging
Tap an NFC tag to open the right checklist or asset record instantly, no searching required.
One-step Certificates
Sign off an inspection and produce a standardised certificate in one step.
PartnerHub
Share records, inspections and activity as you choose, with suppliers, third-party inspectors or across the organisation.
Whole-service Structure
One account per station, with visibility into every account and its usage from wherever the subscription is managed.
Daily Checks
Shift, PPE and BA checklists on a phone at the appliance.
Vehicle Walkaround Checks
Perform appliance walkaround checks, log defects, and raise follow-up tasks on the spot.
NFC Tagging
Tap an NFC tag to open the right checklist or asset record instantly, no searching required.
One-step Certificates
Sign off an inspection and produce a standardised certificate in one step.
PartnerHub
Share records, inspections and activity as you choose, with suppliers, third-party inspectors or across the organisation.
Whole-service Structure
One account per station, with visibility into every account and its usage from wherever the subscription is managed.
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Checklist Editor
Inspect
Use manufacturer-approved checklists for any equipment type, from lifting gear to PPE inspection records. Build your own with the Checklist Editor on Expert and Enterprise.
How it fits together
26,000,000+ inspections completed on Papertrail.
Scan
Scan or search for equipment on the Papertrail app
View
View all details and history of the item instantly
Inspect
Complete the inspection checklist and add supporting evidence
Save
Save the record to your system automatically and track all updates
Less time on paperwork, more time on the job
“Papertrail has transformed how we manage our equipment. The automation of inspections and reminders has saved us countless hours, allowing us to focus on delivering exceptional services to our clients.”
Steve Widnell
Governance & Compliance Officer, Red One (Red One Fire & Safety Training)
Related modules
Breathing Apparatus
Every BA set and cylinder, inspected and certified on its own schedule, ready the moment it's asked for.
Fire Safety
Fire safety inspections and certificates for premises and appliances, alongside your BA and PPE records.
Incident Reporting
Log incidents and near-misses against the equipment and crew involved, so the pattern is visible across the whole service.
Share BA certificates and inspection records with the people who need them
PartnerHub connects your account to the organisations you work with, so they see the records you share, and every update to them, in their own workspace.
Invite
Invite a BA testing contractor, another station or head office into a PartnerHub partnership
See
They see the live record in their own workspace, with its full inspection history, not a document emailed after the fact
Withdraw
Withdraw access and the record disappears from their view immediately
Built around the standards fire and rescue services are inspected against
LOLER covers the lifting equipment on an appliance, whatever lifts or lowers a load. PUWER covers the wider equipment fleet: BA sets and the rest of the daily-use equipment that needs to be safe to use, not just safe to lift. Papertrail schedules, checklists and certificates for both, alongside daily shift and BA checks, on their own separate frequencies.
- ISO 27001, British Assessment Bureau (opens cvs.babcert.com)
- LEEA Associate Member
- IRATA International Associate Member
- GetApp Category Leaders 2025, GetApp User Reviews 4.7
- Capterra Shortlist 2025, Capterra 4.7 (opens www.capterra.co.uk)
- Software Advice Front Runners 2025, Software Advice 4.7
Frequently asked questions
Will crews actually use it on shift?
Yes. Papertrail is built around the check your crew already runs: scan a tag, work through the checklist, save. When questions come up, our support team's average first response time is under 8 minutes.
How fast can we get set up, and can we bring our existing equipment across?
Your account does not start empty. Papertrail builds new accounts from industry-specific templates, so a fire and rescue service opens with the folder structure, inspection frequencies, equipment states and record blueprint it needs, not a blank account you configure yourself. Bringing your existing equipment list and inspection history across is a separate step, and we help you do it.
Does Papertrail cover LOLER and PUWER for our appliances and BA sets?
Yes. Papertrail's schedules, checklists and certificates are configured around LOLER and PUWER, alongside your daily shift and BA checks. Ask us about your specific fleet and equipment on a demo.
How does this work if our service runs more than one station?
A Papertrail subscription can be split across many accounts, one per station, each with its own folder structure, schedules and checklists. People can be members of more than one account, and whoever manages the subscription can see every account under it and its usage from one place.
Bring speed and consistency to every check your crews run
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26 million inspections recorded· No obligation.
Last reviewed on . MJB.