FACILITIES MANAGEMENT
Statutory inspections across every site
Statutory and safety inspections across every building, site and workplace you manage, whatever standards you're held to. Every certificate and renewal date, for every site, ready the moment an auditor, insurer or fire officer asks for proof.
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26M+ inspections, recorded by
Trusted by
Whatever's in the building, on its own schedule
Schedule Manager
EICR, gas safety, fire safety, and anything specific to your sites all run as separate schedules on the same building. Each carries its own checklist, its own certificate and its own list of who's authorised to sign it off.
Checklist Editor
Manufacturer-approved checklists for the equipment you run, drawn from the 120+ brands in the Papertrail Product Directory. Build your own for anything specific to your sites with the Checklist Editor on Expert and Enterprise.
Task Manager
Fail a check and set the item to Quarantine, so nobody signs it off as fit for use while it waits. Raise the corrective action during the inspection and track it to close-out with the Task Manager add-on.
Granular Data Capture
Not every check is pass or fail. Record an actual reading, a meter value or a measurement, as text in the checklist itself, not just a tick.
Schedule Manager
EICR, gas safety, fire safety, and anything specific to your sites all run as separate schedules on the same building. Each carries its own checklist, its own certificate and its own list of who's authorised to sign it off.
Checklist Editor
Manufacturer-approved checklists for the equipment you run, drawn from the 120+ brands in the Papertrail Product Directory. Build your own for anything specific to your sites with the Checklist Editor on Expert and Enterprise.
Task Manager
Fail a check and set the item to Quarantine, so nobody signs it off as fit for use while it waits. Raise the corrective action during the inspection and track it to close-out with the Task Manager add-on.
Granular Data Capture
Not every check is pass or fail. Record an actual reading, a meter value or a measurement, as text in the checklist itself, not just a tick.
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Checklist Editor
Inspect
Use manufacturer-approved checklists for any equipment type, from lifting gear to PPE inspection records. Build your own with the Checklist Editor on Expert and Enterprise.
Statutory records for every building, in one system
Wessex Water has completed more than 13,000 inspections on Papertrail across 100+ sites, and caught more than 1,600 defects.
“By law, we are required to keep records of temperature readings from outlets, so by using a scheduled checklist and capturing these temperatures, it helps the team manage their tasks and keeps all our maintenance records in one system.”
Phil Timings
Fisheries and Recreation Manager, Wessex Water
Related modules
Electrical Safety
EICR and other electrical checks run on their own schedule, with the certificate and next-due date attached to the installation they cover.
Fire Safety
Fire safety equipment, alarms and extinguishers, each on its own schedule and checklist, kept separate from a general maintenance list.
Inspection Management
Everything else you're responsible for, from water systems to general workplace equipment, gets the same schedule-and-checklist treatment.
Share your records with head office and the contractors who inspect your sites
PartnerHub connects your account to the organisations you work with, so they see the records you share, and every update to them, in their own workspace.
Invite
Invite head office or the contractor doing your next EICR, gas safety or fire safety check into a PartnerHub partnership
See
They see the live record in their own workspace, with its full inspection history, not a PDF from their last visit
Withdraw
Withdraw access and the record disappears from their view immediately
Whatever standards your buildings and sites answer to, Papertrail adapts to them
Most buildings answer to the Electricity at Work Regulations 1989 (EICR to BS 7671), the Gas Safety (Installation and Use) Regulations 1998, the Regulatory Reform (Fire Safety) Order 2005, and LOLER for passenger lifts, which need a thorough examination every 6 months. Papertrail doesn't assume which apply to you. Set up a schedule and checklist for anything: EICR, gas safety, fire equipment, or something specific to your sites, and it runs automatically from then on, at whatever interval it actually needs.
- ISO 27001, British Assessment Bureau (opens cvs.babcert.com)
- LEEA Associate Member
- IRATA International Associate Member
- GetApp Category Leaders 2025, GetApp User Reviews 4.7
- Capterra Shortlist 2025, Capterra 4.7 (opens www.capterra.co.uk)
- Software Advice Front Runners 2025, Software Advice 4.7
Frequently asked questions
Will our facilities team actually use it, day to day?
Yes. An inspection is a scan, a checklist and a save, on a phone or tablet on site, not a form completed later from memory back at a desk. If a question comes up while your team is getting started, our support team's average first response time is under 8 minutes.
How fast can we get every site set up, not just one?
Papertrail builds new accounts from industry-specific templates, so a facilities management account opens with the folder structure, inspection frequencies, equipment states and record blueprint it needs, not a blank account you configure yourself, site by site. Bringing your existing equipment list and inspection history across is a separate step, and we help you do it.
Can we manage electrical, fire, water and general equipment from one system?
Yes, and that's the point. Each asset type gets its own checklist and schedule, so an EICR, a meter reading and a fire extinguisher service can all live in the same account without forcing one generic checklist onto everything.
Can we manage EICR, gas and fire inspections across multiple sites from one account?
Yes. Each site and requirement runs on its own schedule with its own alerts, all visible from a single account.
Every certificate, for every site, ready when you need it
No credit card required.
26 million inspections recorded· No obligation.
Last reviewed on . MJB.