CALIBRATED TOOL MANAGEMENT
Prove every tool was calibrated, and when it is due again
Papertrail holds the calibration record for every tool: the readings, the certificate, who signed it off and what's due next. Calibration and maintenance run as separate schedules on the same tool, so neither gets missed.
No credit card required.
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26M+ inspections, recorded by
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The inspections get done. Proving they were done is the part that costs you.
Every tool calibrated on time, with the certificate to prove it
Calibrations fall overdue when every tool's due date sits on its own list, with nothing showing what's due across the inventory this month.
A spreadsheet that copes with ten tools breaks down at a hundred.
An auditor asks for one tool's full calibration history, and it's spread across certificates, emails and a spreadsheet.
Papertrail.io
PaperEverything you need to evidence a calibrated inventory
Add tools from the directory
Add new tools in a few clicks from the Product Directory of 120+ manufacturers.
Calibration and maintenance schedules
One tool, two schedules, each with its own frequency, checklist, certificate and authorised users.
Certificates from your readings
Record the readings from your calibration equipment and Papertrail does the calculation and produces the certificate.
Tool analytics
See which tools are in use and which sit idle, so you buy, hire and calibrate only what the team needs.
Add tools from the directory
Add new tools in a few clicks from the Product Directory of 120+ manufacturers.
Calibration and maintenance schedules
One tool, two schedules, each with its own frequency, checklist, certificate and authorised users.
Certificates from your readings
Record the readings from your calibration equipment and Papertrail does the calculation and produces the certificate.
Tool analytics
See which tools are in use and which sit idle, so you buy, hire and calibrate only what the team needs.
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Checklist Editor
Inspect
Use manufacturer-approved checklists for any equipment type, from lifting gear to PPE inspection records. Build your own with the Checklist Editor on Expert and Enterprise.
Booking-in and testing time, cut from a day to an hour
“Since using Papertrail, we've significantly cut down our booking-in and testing times. What used to take nearly a full working day to do is now down to an hour.”
James Knight
Service & Calibration Manager, Torque Solutions
Your calibration certificates, visible to whoever needs them
Share the record, not a PDF. A client or auditor you have connected to sees each new calibration as you record it, with the readings, the certificate and who signed it off.
Invite
Invite any partner outside your account, with no repeat setup after the first connection
Share
Share multiple tools at once, not one at a time
Updates
Every new inspection, activity, task and note upload on a shared record stays visible to everyone with access
File
Partners can file shared records into their own folder structure, so it becomes part of their system rather than a link they were sent
Every calibration on schedule, every certificate ready for audit
Your quality system or your customer sets how often each tool is calibrated. When an auditor checks, they'll want to see when it was done, the standard it was done to and the equipment used.
In Papertrail, each tool can have its own record and calibration schedule. You're alerted before calibration is due, and every certificate records the standard, the test equipment and its serial number, filed against the tool.
- ISO 27001, British Assessment Bureau (opens cvs.babcert.com)
- LEEA Associate Member
- IRATA International Associate Member
- GetApp Category Leaders 2025, GetApp User Reviews 4.7
- Capterra Shortlist 2025, Capterra 4.7 (opens www.capterra.co.uk)
- Software Advice Front Runners 2025, Software Advice 4.7
Common questions
Will my team actually adopt it?
Papertrail is built around the inspection your team already does: scan a tag, work through the checklist, save. RWE's technicians are working in it after a half-hour session, and Hogan Group runs it across a team aged 18 to 79 on minimal training. When questions come up, our support team's average first response time is under 8 minutes.
How fast can we migrate from spreadsheets or another system?
Our team handles the data migration for you, so your inventory is ready to work with rather than waiting on you to key it in. We set up your folder structure, frequencies and states with you first, and tools added from the product directory arrive with their details already attached.
Is it easier than using spreadsheets?
Spreadsheets get complicated fast once your inventory grows. No reminders, no accountability, and they are prone to entry errors. Papertrail replaces all of that with reminders, structure and an audit trail built in.
Do you have a specific feature I need?
Papertrail is modular and built to be configured: NFC, RFID and barcode scanning, custom checklists, printable reports. If there is something specific your business needs, ask us on a demo and we will tell you straight whether it is there today.
See your own tool records, certificates and due dates
Start for free and add your first tools from the directory, or book a demo and we will walk through it with your inventory.
26 million inspections recorded· No obligation.
Last reviewed on . MJB.