Manage a growing equipment inventory with ease

With Papertrail’s simple and powerful cloud-based platform.

Try free for 45 days or book a demo today 

18,600,000

Inspections Completed

Fall protection is the most frequently cited violation by OSHA

Managing a growing inventory is hard, but not doing it right can have major consequences.

Your business and your customers loyalty are at stake.

As your business grows, so does the size of your inventory. It’s difficult to manage increasingly large sets of equipment, documenting inspections and maintaining records.

3.9 M

Working days lost to workplace injuries

$1.8 M

Largest fine yet for violating safety regulations

Faulty equipment & lost records are a huge risk to your business.

You're risking huge gaps in compliance, missed deadlines, hundreds of unbilled hours, a hit to your reputation, heavy fines, costs of stolen equipment and more—just because of unreliable records.

Would your records stand up to:

Fire

Data Loss

Injury Claim

Theft

Excel and paper systems aren’t built for safety management.

Lack of inventory visibility

Slow and painful search

Require constant updates

Unreliable record history

Lack reminders and alerts

Not built for collaboration

Difficult to achieve accreditation

They’re costing you 10x in admin time and human errors.

Get Papertrail and transform the way you record and store inspection evidence.

Manage, monitor and maintain your PPE with a robust and efficient cloud-based platform. Carry out inspections efficiently, maintain reliable records easily and get complete visibility over your inventory with Papertrail.

Try free for 45 days or book a demo today 

Get access to your entire inventory from one dashboard.

Quickly add or import equipment

Search your equipment, get up to date safety information from our PPE Directory

Get all your information in one place

Track and view multiple variables per item such as identifier, serial number, purchase date, inspection history and current status, in one place.

Search through all records and products

Find equipment records with lightning speed and update its status from any location at any time.

Get safety information from our product directory

Using our import tool quickly add records into your system

Import directly into your system and add your serial numbers.

Using our import tool quickly add records into your system and organise them how they’re stored in the physical world.

Add important information to records

Add industry standard checklists for inspections

Standardise your inspection process with easy to use checklists, which can also be customised to your requirements

Set inspection schedules for your equipment

Whether it be every week, bi-annually or annually set the frequency and be reminded when an inspection is due

Add custom tags to help organise your records

Tags are a really useful way to organise sets of records in your Papertrail account that may be stored across different folders, or to help searching for specific equipment.

Find all records within one place

Search through your inventory and update it from any place, any time.

Find records fast

Search through items with lightning speed

When searching for equipment, you can search the entirety of the inventory, regardless of which folder or location they are stored in.

Use filters to display the records that have a particular state

You'll want to know at a glance which records are due or overdue for inspection, or maybe how much equipment has been marked as 'Missing'.

Update unique records from any place, any time

Whether you’re on or offshore, on or offline you can update your inventory at any time from our iOS and Android mobile apps or any web browser.

Stay updated with reminders and notifications

Schedule inspections

Set inspection schedules for each item of equipment

Set inspection schedules and keep updated with reminders

Integrate with your personal calendar and never miss an inspection again!

Whether it be outlook, gmail or apple mail you can integrate your papertrail inspection schedule to your personal calendar.

Import equipment from leading manufacturers in 2 clicks.

Check out the Product Directory

Our customers save between 8-10 times more than they invest in Papertrail.

We've personally tried every single existing safety and compliance method out there. And we'll be honest—things were pretty rough.
‍
There had to be something better than complicated tools and messy spreadsheets from last century.

So, we built Papertrail: to become an integrated asset and equipment management system for the 21st Century.

Over the course of 8 years, we've helped businesses across 45 countries transform their clunky inspection processes into sleek and efficient systems.

Move to a simpler, faster way of maintaining accurate records and proving compliance.

Switch to Papertrail today

Free 45 day trial

Here's how simple inspections are with Papertrail:

Scan or search for equipment on the Papertrail app

View all details and history of the item instantly

Complete the inspection checklist and add supporting evidence

Save the record to your system automatically and track all updates

We take support seriously; our customer reviews are evidence.

Data migration support

Our team will handle the entire process of data migration for you. So you can start using Papertrail with your inventory already set up, and get to work right away!

<8 minutes response time

Give us a ring or send us a message via chat during work hours, and we'll be there to help instantly!

Visit Help Center Ask a question

Rated 4.6

“The support from Papertrail has been excellent. Not that we have needed much as most problems have been easily solved.”

Bob K, Team Leader

Common Questions

Will my team adopt the software?

Yes! We have a 99.9% client retention rate because:
1. Papertrail works better than anything else and
2. It is ridiculously easy to use.

If your teams can use a phone, they can use Papertrail. It takes less than 5 minutes for users to understand the product. Our user interface provides plenty of help and guidance—we can guarantee that software adoption will never be an issue.

How long will it take to get my entire volume of assets into the software?

Less than 24 hours. And we'll do it for you. You just have to sit back and focus on the more important parts of your business, and leave the data migration to us!

Is this easier than using spreadsheets?

YES! Spreadsheets get really complicated once your inventory starts growing, and there's hundreds of folders, with no reminders for inspections, no accountability, they're slow with no filtering ability, full of manual errors—they're a nightmare.Papertrail is better than spreadsheets in every single aspect, whether it's ease of use or functionality. Try it out for 45 days for free, and it for yourself.

Do you have this specific feature that I need?

Whether you need a barcode scanner, the ability to print reports or a particular feature that is super important to your business—either we already have it....or we're developing it! Send us a message and we'll answer your specific query right away.

Still got questions?

Speak to a member of our team and find out how Papertrail saves time and keeps you compliant.

Book a discovery call

Free 45 day trial, no credit card required