Papertrail transforms this process with a user-friendly, cloud-based platform to enhance compliance and safety standards.

Eliminate the inefficiencies of using multiple systems like Excel and SharePoint. Papertrail consolidates all asset information into one platform, providing real-time updates and easy access.

Try free for 45 days or book a demo today 

Key Benefits for Educational Institutions

Centralised Asset Management

Eliminate the inefficiencies of using multiple systems like Excel and SharePoint. Papertrail consolidates all asset information into one platform, providing real-time updates and easy access.

Unlimited Records

No limits on the number of assets, inspections, or users. Scale confidently across departments, campuses, or even entire institutions without worrying about hitting caps.

Standardised Inspections with Checklist Editor

Create and customise inspection checklists to ensure consistency and accuracy across all departments. This feature is particularly beneficial for equipment checks in areas like sports facilities and laboratories

Mobile Accessibility for On the Go Teams

Enable staff to perform inspections and manage assets directly from their mobile devices, enhancing efficiency for grounds and maintenance teams.

Full Scanning Integration for Equipment Tracking

Utilise barcode, NFC, QR or RFID scanning to quickly identify and track equipment, streamlining the check-in/check-out process and reducing errors.

Data-Driven Analytics for Informed Decisions

Leverage real-time data to gain insights into asset usage, inspection completion, and compliance status. Use these analytics to make informed decisions that improve operational efficiency and reduce risk.

Get access to your entire inventory from one dashboard.

Quickly add or import equipment

Search your products, get safety information from our PPE directory and import it directly into your system.

Get all your information in one place

Track and view multiple variables per item such as identifier, serial number, purchase date, inspection history and current status, in one place.

Search through all records and products

Search through items with lightning speed and update unique records from any place, any time.

See inspections and statuses at a glance

Know when you're missing equipment, what items are due for inspection and when, highlight which ones are overdue and report on status.

Stay updated with reminders

Schedule inspections, set up their frequency and keep informed with reminders. Never miss an inspection again.

Reduce the risk of accidents and avoid fines with quick, effective inspections.

Streamline your inspection process

Speed up the process of carrying out inspections with barcodes, serial numbers, RFID technology, photos and location services.

Make documentation easier

Standardise your inspection process with easy to use checklists. Make your documentation comprehensive with photographic evidence and custom fields.

Bulk inspect products

Inspect multiple products in one go and cut the unnecessary back and forth.

Work on the go

Complete checklists, conduct audits and inspections and share reports directly from your phone with our mobile app.

Prove compliance easily with up-to-date inspection records.

Track inspections

Create time-stamped records with complete inspection details including who inspected the equipment, the location, status and service history.

Use pre-built modules

Maintain records easily using our pre-built templates and forms, tailored to your industry.

Simplify any type of inspection

Track any form of inspection or certification such as LOLER, vehicle tax, insurance, appraisals; anything that requires a periodic check within your company using Papertrail.

Show proof of compliance

Generate reports, exports and certificates to provide the evidence you need to prove compliance to industry standards and international regulations.

Prove your staff’s competence

Prove that your staff are competent to handle the equipment they use with staff certification management, using Papertrail.

Automate manual tasks and collaborate with your team.

Assign task and deadlines

Assign tasks and responsibilities to your team members with deadlines and ensure everyone knows what they need to do.

Get timely notifications

Get notified when a product is nearing the end of its shelf life. Never issue equipment that should be retired.

Manage user permissions

Set permissions and restrict access to folders with a few simple clicks.

Set up automated workflows

Build automated workflows to eliminate boring repetitive tasks such as changing dates, copy and pasting information across documents etc.

On average, our customers save 8-10 times more than they invest in Papertrail.

We've personally tried every single existing safety and compliance method out there. And we'll be honest... things were pretty rough.
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There had to be something better than complicated tools and messy spreadsheets from last century.

So, we built Papertrail to make safety management effortless and modern.

Over the course of 11 years, we've helped businesses across 45 countries transform their chunky inspection processes into sleek, efficient systems.

Move to a simpler, faster way of maintaining accurate records and proving compliance.

Switch to Papertrail today

Free 45 day trial

“We have more than 7,500 pieces of equipment here at Zip World. We’ve got a range of things that need inspecting at different levels.

The best thing about Papertrail is its ease of use, really. It’s very simple for myself and other people to use. And we’ve got an exact record of who’s used it, because it’s very secure.
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It’s got good accountability. Papertrail halves the time it takes to record inspections”.

Jim Bacon
Health, Safety and Technical Training Advisor

Edinburgh University

We thoroughly enjoy using Papertrail.io as part of our daily routine. We utilised a variety of systems such as Teams, Sharepoints, drives, and excel sheets, Papertrail has effectively streamlined our operations and centralised our information storage. Moving forward, we hope to continue to work with Papertrail to leverage its extensive functionalities to further enhance our processes.

View Case Study

Steven McGarva

Facility Manager, Sport and Exercise, University of Edinburgh

4.9

Rating

World Challenge

Papertrail is very valuable to World Challenge. It allows us to observe the safety of our customers more effectively, which is why we are one of the most trusted names in the sector.

Stuart Morris,

Global Operations & Product Director, at World Challenge

4.9

Rating

Zip World UK

We have more than 7,500 pieces of equipment here at Zip World. We’ve got a range of things that need inspecting at different levels.

The best thing about Papertrail is its ease of use, really. It’s very simple for myself and other people to use. And we’ve got an exact record of who’s used it, because it’s very secure. It’s got good accountability. Papertrail halves the time it takes to record inspections.

View Case Study

Jim Bacon

Health, Safety and Technical Training Advisor at Zip World UK

4.9

Rating

Redpoint Worcester

We've been using Papertrail for about seven years and I can confidently say that it's a fantastic software. It's super easy to use and we can easily train our staff on it. We love the filters that let us easily see which equipment needs attention. It's a must-have for any centre manager.

View Case Study

Abbie Wilkinson

Centre Manager at Redpoint Worcester

4.9

Rating

Simplify Safety & Compliance Across Your Campus

Heading

Using multiple systems like Excel, Sharepoint, Dropbox has many drawbacks...

They’re costing you 10x in admin time, errors and hidden costs.

Papertrail transforms this process with a user-friendly, cloud-based platform to enhance compliance and safety standards.