Have eyes on your equipment at all times.

Papertrail’s equipment management software module ensures a convenient and industry-compliant system for managing and monitoring all equipment.


Inspections Completed
Fall protection is the most frequently cited violation by HSE

How many hours does every piece of equipment take to manage?

Your employees' lives are at stake.

From routine database and document maintenance to scheduling and recording inspections. Every task becomes more complex as your inventory grows. And the consequences of not doing it right are severe.

7.3 M
Working days lost to workplace injuries
$1.8 M
Largest fine yet for violating safety regulations

Each day of unreliable equipment management and chaotic record-keeping means risking:

Hundreds of hours spent on managing equipment
A week's worth of lost productivity during inspections
Violations of regulations and fines
Failed audits and reputation loss
Faulty or missing equipment
Personal injury claims with no evidence for your defence
Undetected safety issues and accidents

Spreadsheets just aren’t responsive enough for your equipment management needs.

Without a purpose-built system, you miss out on:

Real-time and historical inventory visibility
Easy data updates and searches
Reminders and alerts for approaching deadlines
Simplified Accreditation

You need a reliable solution that won’t cost you 10x in admin time and human errors.

Get Papertrail and transform the way you record and store asset and equipment data.

Manage, monitor and maintain your inventory with a robust and efficient cloud-based platform. Carry out inspections efficiently, maintain reliable records easily and get complete visibility of your operation with Papertrail.

Add new equipment in a few clicks with our industry-standard module.

Centralise all equipment data
Store all equipment details, including manufacturer data, purchase information, photos, technical documents and manuals in one place.
Utilise the product directory to add equipment
Add equipment from over 15000 product codes in our vast directory to skip manual entries.
Secure your data on our cloud
Access equipment records at any time, from any device, to ensure work never stalls.
Scan items for easy management
Scan QR codes, NFC and RFID and use the Papertrail app to simplify adding and managing equipment.
Complete equipment records using our standardised blueprint
Avoid gaps in your data and make sure you cover all relevant fields of information with our template.

Stay updated, stay accountable, stay compliant. At all times.

Receive reminders for upcoming inspections
Ace every inspection by being fully prepared and never fall out of compliance
Schedule inspections
Set up inspections at the frequency you need to keep your equipment, workstations and staff compliant.
Maintain an audit trail
Record all inspections against the relevant equipment records and keep the data at your fingertips.
Store and track inspection certificates
Never allow certificates to lapse. Note when they expire and prepare for re-certification in advance.
Import your equipment and inspection data from a spreadsheet
Get started immediately with easy data migration that our team will help you with.
Be alerted to time-sensitive inspection and product recall information
The safety of your customers and team will never be in question with the most up-to-date product and equipment safety information always at your disposal.

Record all equipment movement, usage and returns.

Create and maintain equipment inventory and manifests
Streamline processes for tracking inventory, planning expeditions and monitoring equipment movement.
Monitor how and when your equipment is used
Seamless record-keeping helps you stay on top of all equipment usage, predict and check for wear-and-tear and action repairs and replacements.
Manage equipment ownership
Track rentals and returns and ensure full visibility on all of your safety inventory at all times.
Get customisable modules
Aside from our standard template, our team can help you with custom templates that are tailored to your specific equipment management needs.
Invite users and set permissions
Manage your team’s access to information simply and flexibly on the Papertrail platform.

We partner with growing enterprises to help manage equipment inventories

On average, our customers save 8-10 times more than they invest in Papertrail.

We've personally tried every single existing safety and compliance method out there. And we'll be honest—things were pretty rough.

There had to be something better than complicated tools and messy spreadsheets from last century.

So, we built Papertrail: to become an integrated asset and equipment management system for the 21st Century.

Over the course of 8 years, we've helped businesses across 45 countries transform their clunky inspection processes into sleek and efficient systems.

Move to a simpler, faster way of maintaining accurate records and proving compliance.

Here's how simple inspections are with Papertrail

Scan or search for equipment on the Papertrail app
View all details and history of the item instantly
Complete the inspection checklist and add supporting evidence
Save the record to your system automatically and track all updates

We take support seriously our customer reviews are evidence.

Data migration support

Our team will handle the entire process of data migration for you. So you can start using Papertrail with your inventory already set up, and get to work right away!

Under 8 minute response time

Give us a ring or send us a message via chat during work hours, and we'll be there to help instantly!

“The support from Papertrail has been excellent. Not that we have needed much as most problems have been easily solved.”

Bob K, Team Leader

"Mobile app means I can update inspections wherever I work, even with no signal. Really quick to get answers from their team too!"

Dafydd J. Network Manager
“We have more than 7,500 pieces of equipment here at Zip World. We’ve got a range of things that need inspecting at different levels.
The best thing about Papertrail is its ease of use, really. It’s very simple for myself and other people to use. And we’ve got an exact record of who’s used it, because it’s very secure.

It’s got good accountability. Papertrail halves the time it takes to record inspections”.
Jim Bacon

Health, Safety and Technical Training Advisor
Still got questions?

 Switch to a faster and more powerful system of managing equipment records.

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