Have eyes on your equipment at all times.

Papertrail’s equipment management template ensures a convenient and industry-compliant system for managing and monitoring all equipment.

Try free for 45 days or book a demo today 

18,600,000

Inspections Completed

Fall protection is the most frequently cited violation by HSE

How many hours does every piece of equipment take to manage?

Your employees' lives are at stake.

From routine database and document maintenance to scheduling and recording inspections— every task becomes more complex as your inventory grows. And the consequences of not doing it right are severe…

7.3 M

Working days lost to workplace injuries

$1.8 M

Largest fine yet for violating safety regulations

Each day of unreliable equipment management and chaotic record-keeping means risking:

Hundreds of hours spent on managing equipment

A week's worth of lost productivity during inspections

Violations of regulations and fines

Failed audits and reputation loss

Faulty or missing equipment

Personal injury claims with no evidence for your defence

Undetected safety issues and accidents

Spreadsheets just aren’t responsive enough for your equipment management needs.

Without a purpose-built system, you miss out on:

Real-time and historical inventory visibility

Easy data updates and searches

Reminders and alerts for approaching deadlines

Simplified Accreditation

You need a reliable solution that won’t cost you 10x in admin time and human errors.

Get Papertrail and transform the way you record and store asset and equipment data.

Manage, monitor and maintain your inventory with a robust and efficient cloud-based platform. Carry out inspections efficiently, maintain reliable records easily and get complete visibility of your operation with Papertrail.

Try free for 45 days

Add new equipment in a few clicks with our industry-standard template.

Centralise all equipment data

Store all equipment details, including manufacturer data, purchase information, photos, technical documents and manuals in one place.

Utilise the product directory to add equipment

Add equipment from over 15000 product codes in our vast directory to skip manual entries.

Secure your data on our cloud

Access equipment records at any time, from any device, to ensure work never stalls.

Scan items for easy management

Scan QR codes, NFC and RFID and use the Papertrail app to simplify adding and managing equipment.

Complete equipment records using our standardised blueprint

Avoid gaps in your data and make sure you cover all relevant fields of information with our template.

Stay updated, stay accountable, stay compliant. At all times.

Receive reminders for upcoming inspections

Ace every inspection by being fully prepared and never fall out of compliance

Schedule inspections

Set up inspections at the frequency you need to keep your equipment, workstations and staff compliant.

Maintain an audit trail

Record all inspections against the relevant equipment records and keep the data at your fingertips.

Store and track inspection certificates

Never allow certificates to lapse. Note when they expire and prepare for re-certification in advance.

Import your equipment and inspection data from a spreadsheet

Get started immediately with easy data migration that our team will help you with.

Be alerted to time-sensitive inspection and product recall information

The safety of your customers and team will never be in question with the most up-to-date product and equipment safety information always at your disposal.

Record all equipment movement, usage and returns.

Create and maintain equipment inventory and manifests

Streamline processes for tracking inventory, planning expeditions and monitoring equipment movement.

Monitor how and when your equipment is used

Seamless record-keeping helps you stay on top of all equipment usage, predict and check for wear-and-tear and action repairs and replacements.

Manage equipment ownership

Track rentals and returns and ensure full visibility on all of your safety inventory at all times.

Get customizable templates

Aside from our standard template, our team can help you with custom templates that are tailored to your specific equipment management needs.

Invite users and set permissions

Manage your team’s access to information simply and flexibly on the Papertrail platform.

We partner with growing enterprises to help manage equipment inventories

On average, our customers save 8-10 times more than they invest in Papertrail.

We've personally tried every single existing safety and compliance method out there. And we'll be honest—things were pretty rough.
‍
There had to be something better than complicated tools and messy spreadsheets from last century.

So, we built Papertrail: to become an integrated asset and equipment management system for the 21st Century.

Over the course of 8 years, we've helped businesses across 45 countries transform their clunky inspection processes into sleek and efficient systems.

Move to a simpler, faster way of maintaining accurate records and proving compliance.

Switch to Papertrail today

Free 45 day trial

Here's how simple inspections are with Papertrail:

Scan or search for equipment on the Papertrail app

View all details and history of the item instantly

Complete the inspection checklist and add supporting evidence

Save the record to your system automatically and track all updates

We take support seriously; our customer reviews are evidence.

Data migration support

Our team will handle the entire process of data migration for you. So you can start using Papertrail with your inventory already set up, and get to work right away!

<8 minutes response time

Give us a ring or send us a message via chat during work hours, and we'll be there to help instantly!

Visit Help Center Ask a question

Rated 4.6

“The support from Papertrail has been excellent. Not that we have needed much as most problems have been easily solved.”

Bob K, Team Leader

"Mobile app means I can update inspections wherever I work, even with no signal. Really quick to get answers from their team too!"

Dafydd J. Network Manager

Common Questions

Will my team adopt the software?

Yes! We have a 99.9% client retention rate because:
1. Papertrail works better than anything else and
2. It is ridiculously easy to use.

If your teams can use a phone, they can use Papertrail. It takes less than 5 minutes for users to understand the product. Our user interface provides plenty of help and guidance—we can guarantee that software adoption will never be an issue.

How long will it take to get my entire volume of assets into the software?

Less than 24 hours. And we'll do it for you. You just have to sit back and focus on the more important parts of your business, and leave the data migration to us!

Is this easier than using spreadsheets?

YES! Spreadsheets get really complicated once your inventory starts growing, and there's hundreds of folders, with no reminders for inspections, no accountability, they're slow with no filtering ability, full of manual errors—they're a nightmare.Papertrail is better than spreadsheets in every single aspect, whether it's ease of use or functionality. Try it out for 45 days for free, and it for yourself.

Do you have this specific feature that I need?

Whether you need a barcode scanner, the ability to print reports or a particular feature that is super important to your business—either we already have it....or we're developing it! Send us a message and we'll answer your specific query right away.

“We have more than 7,500 pieces of equipment here at Zip World. We’ve got a range of things that need inspecting at different levels.

The best thing about Papertrail is its ease of use, really. It’s very simple for myself and other people to use. And we’ve got an exact record of who’s used it, because it’s very secure.

It’s got good accountability. Papertrail halves the time it takes to record inspections”.

Jim Bacon 
Health, Safety and Technical Training Advisor

Still got questions?

Switch to a faster and more powerful system of managing equipment records.

Book a discovery call

Free 45 day trial, no credit card required