Manage staff competency with ease.

Papertrail’s competency management template makes it faster and simpler to record, track and manage your team’s training and accreditations.


Inspections Completed
Highest Conviction rate for HSE prosecutions

An airtight system to manage competency is essential.

Managing staff qualifications and timely re-certification becomes more challenging as your company grows.
And the cost of missing or expired certifications can be high.

Conviction success rate for HSE prosecutions
£5.1 M
Largest fine yet for violating safety regulations

With every day of lapsed training and inadequate staff qualification

You're risking huge gaps in compliance, missed deadlines, hundreds of unbilled hours, a hit to your reputation, heavy fines, costs of missing equipment and more—just because of unreliable records.

Failed audits
Personal injury claims
Unbilled  hours
Reputation loss
Heavy Fines

Tracking staff competency with spreadsheets just isn’t efficient.

Without a purpose-built system, you miss out on:

Reminders and alerts for approaching deadlines
Simplified Accreditation
Easy data updates and searches
Confidence that every team member is up to date on training and certifications
Real-time and historicalinventory visibility

You need a reliable solution that won’t cost you 10x in admin time and human errors.

Papertrail’s easy template makes competency management error-free.

Manage staff qualifications and competency data in one place.

Monitor all staff qualifications in real-time
Enhance transparency and safety. View details of any employee’s competency status and validity at a glance.
Keep accreditations updated
Ensure all staff accreditations are up to date and facilitate training and re-certification as required.
Invite users and set permissions
Your staff don’t have to work blind. Invite users, set up controls and moderate your team’s access to key competency information.

Make compliance stress and error-free.

Create an audit trail
Maintain a detailed history of certification, inspections and more to ensure your company never falls out of compliance.
Export data for reports
Locate and export relevant competency data for reports on staff validity and the status of various qualifications.
Get reminders for important deadlines
Never let qualifications expire. Help your staff get re-certified in time with alerts set at your chosen frequency.
Stay compliant with industry standards
Make it easier for your company to stick to best practices and regulations in your industry.

Keep your competency data secure and accessible.

Centralise all staff competency data in one place
Add all data to your Papertrail account for a single source of truth on validity status, expiry dates, due qualifications and more for every employee.
Pull up any staff records
Access any competency data you need on the go with secure cloud storage for all your records.
Get real-time info on your preferred device
Log in through mobile or desktop and ensure access to real-time, accurate training and accreditation data.
Search for any employee or accreditation
Get valuable insight and evidence on the status of any employee’s training and qualifications in seconds.

Gain sharper insight into your staff’s skill and competency levels.

Conduct periodic analyses and plan better
Track the specific qualifications your staff has, carry out gap analyses, plan and schedule training and certification as needed.
Reduce administrative tasks and paperwork
Help HR professionals focus on strategic initiatives instead of busywork like managing employee accreditations.
Provide personalised development opportunities
Help your employees upskill and grow and increase employee engagement and job satisfaction.

We partner with growing enterprises to help manage equipment inventories

On average, our customers save 8-10 times more than they invest in Papertrail.

We've personally tried every single existing safety and compliance method out there. And we'll be honest—things were pretty rough.

There had to be something better than complicated tools and messy spreadsheets from last century.

So, we built Papertrail: to become an integrated asset and equipment management system for the 21st Century.

Over the course of 8 years, we've helped businesses across 45 countries transform their clunky inspection processes into sleek and efficient systems.

Move to a simpler, faster way of maintaining accurate records and proving compliance.

We take support seriously; our customer reviews are evidence.

Data migration support

Our team will handle the entire process of data migration for you. So you can start using Papertrail with your inventory already set up, and get to work right away!

<8 minutes response time

Give us a ring or send us a message via chat during work hours, and we'll be there to help instantly!

“The support from Papertrail has been excellent. Not that we have needed much as most problems have been easily solved.”

Bob K, Team Leader

"Mobile app means I can update inspections wherever I work, even with no signal. Really quick to get answers from their team too!"

Dafydd J. Network Manager
Shoddy credential management shouldn’t get in the way of work. Papertrail helps you manage critical competency data.

Get 100% assurance that your team is qualified to do their jobs.

Free 45 day trial, no credit card required